Job Title: Project Assistant Location:Chicago, IL 60606 (Downtown) Duration: 12 months Assignment Shift/Hours: 40hours/week, M to F, 8am to 5pm
Description: This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
Responsibilities:
General administrative support for company projects.
Organize and maintain project files, filing system and project communications.
Provide data entry for projects.
Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
Update record copies, engineering project documentation and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Record minutes from Project Manager/team meetings.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports and other documents as requested.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
Schedule and set up client interviews, presentations and other meetings as requested.
Update the project calendar and roster.
Assist in clericals needs on projects.
Maintain data entry of project contact list and project execution plans.
All other duties as assigned.
Requirements:
High school diploma or equivalent. Minimum of one-year applicable office/clerical experience preferred.
Proficient in Microsoft Word, Excel, Access and PowerPoint required.
Applicable experience may be substituted for education requirements.
Financial background is a plus!
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $22.00/hr.
