Job Title: Project Assistant Location: Bloomington, MN 55437 Duration: 6 months Assignment (potential to temp to perm) Shift/Hours: 40hours/week, M to F, 8am to 5pm
Summary:
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
Roles and Responsibilities:
General administrative support for company projects.
Organize and maintain project files, filing system and project communications.
Provide data entry for projects.
Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
Update record copies, engineering project documentation and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Record minutes from Project Manager/team meetings.
Answer phones and direct calls.
Sort incoming mail.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports and other documents as requested.
Coordinate travel arrangements and any other internal services for various project needs.
Prepare outgoing mailings and labels, including e-mail and fax.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
Schedule and set-up client interviews, presentations and other meetings as requested.
Order and maintain supplies.
Update the project calendar and roster.
Assist in clericals needs on projects.
Maintain data entry of project contact list and project execution plans.
Performs other duties as assigned
Complies with all policies and standards.
Requirements:
Candidate MUST be responsive, must be willing to start at 8AM, be in the office for the complete duration of business hours, must adhere to professional environment.
A good candidate will have an exp in the T&D space and/or construction space/industry.
High school diploma or equivalent.
Must have min 6 yrs relevant experience (office/clerical experience preferred).
Proficient in Microsoft Word, Excel, Access and PowerPoint required.
Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 23.00/hr.
