Title: Project Administrator II Location: West Valley City, UT - 84120 Duration: 12 months (Temp to Hire position) Shift Hours: 8:30 am - 5:00 pm (Possible overtime) Schedule: Monday to Friday (Hybrid, at least 3 days in office)
Description: The Client is seeking a dedicated and detail-oriented Project Administrator with 4+ years of experience to manage essential duties related to our customers' CJIS Personnel Security background screening process. This hybrid position requires you to be in the West Valley, UT office three days per week, with the flexibility of telework for the remaining days.
Company Culture: The company. is committed to fostering a professional office atmosphere that emphasizes the importance of teamwork, integrity, and excellence. We value our employees' contributions and are dedicated to providing a supportive and inclusive work environment. Join us and be part of a team where your skills and ideas can flourish, and your career can thrive.
Roles and Responsibilities:
Manage day-to-day tasks related to the CJIS Personnel Security background screening process.
Handle sensitive and confidential PII, including personal background information.
Perform timely and accurate data entry before and after the background screening approval process.
Assist internal CJIS team employees to enable the company's employees to work as contractors for Criminal Justice Agency customers.
Understand the operation of a Livescan machine or complete paper fingerprint cards as a back-up.
Maintain records, track information, and manage the credentialing documentation workflow.
Communicate changes to customers and prepare reports on project staff working with customers.
Assist customers and team members with CJIS audits of project personnel.
Request/validate and securely store photographic ID cards to verify applicant identification according to FBI/state standards.
Learn to roll/scan legible, clear, and acceptable fingerprint impressions.
Perform daily tasks including maintaining employee profile setups, record data entry, follow-ups with employees/supervisors, producing shipping labels, and assisting with packaging and shipping.
Enter associated expenses into MSI accounting systems, set up training accounts for employees, and notify them in a timely manner.
Produce statistical number count reports.
Assist remote employees in locating options for processing fingerprints near their home locations.
Maintain a professional office atmosphere and ensure the security of credentialing documents.
Qualifications & Skills:
Strong data entry skills.
Excellent oral and written communication skills.
Ability to work under pressure of timelines and high-volume workload.
Proficiency in PowerPoint/Google Slides, Excel/Google Sheets, Microsoft Word/Google Docs, MSFT One Drive/Google Drive.
Knowledge of the client's public safety offerings and CJIS Security Policy is a plus.
Experience with CJIS Manager software is a plus.
Ability to learn and operate associated software for processing fingerprint cards or electronic submissions to customers or state CJIS regulators.
Knowledge of CABEM and CJIS Manager assistance.
Opportunities:
Growth Potential: Potential for temp-to-hire based on performance.
Career Advancement: Develop expertise in CJIS Personnel Security background screening and companys' public safety offerings.
Professional Development: Gain experience in a fast-paced, detail-oriented role.
Networking: Collaborate with a dynamic team and engage with various internal and external stakeholders.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $26.77/hr.
