Title: Production Administrative Support Duration: 6 months Location: 3001 NE 145th Street North Miami, FL 33181 Shift: Our normal business hours are 9 am - 6 pm M-F. All candidates must be available to work those hours. Some weekend and overtime work may be required.
Overview:
Responsible for providing thorough and expeditious onboarding experience for fleetwide production cast members, focused on successful completion of the employment documentation process (medical, visa, background check, etc.), based at the company entertainment studios.
Operates in a team environment and is expected to work in a collaborative way with leadership team and colleagues, as well as independently, as required.
Works closely with entertainment operations personnel and performer administration team members and leadership.
Essential Responsibilities:
Supports the organization and collection of all pre-employment documentation (visa information, medical clearances, background checks, etc.) for over 1,200 production cast members, to support both shoreside training and shipboard operations
Utilizes company database and other systems to process and track documents through submittal and final approval process
Responsible for collecting and assembling all new hire documentation, including verification of completion
Communicates internally with support teams and departments, as well as with cast members directly to facilitate onboarding process
Supports with logistics pertaining to cast or creative team travel and accommodation arrangements
Facilitates inquiries from cast members and provides follow-through with problem resolution
Assists with specialized administrative needs, as required, to support day-to-day operations of the the company entertainment studios
Provides special project assistance and coordination as assigned by company Productions management
Participates in team meetings, as well as one-on-one, and/or small group work sessions
Must also be productive in independent work settings
General administrative assistance and support for office operations, as needed
Skills:
Attention to detail and excellent organizational skills required.
Successful experience working on special projects preferred.
Effective verbal, written, and listening communications skills, plus strong research/analytical abilities, are also required.
Ability to work efficiently under pressure and able to meet deadlines.
Must be able to effectively handle many different projects at once, problem-solve and multi-task.
Knowledge:
Understanding of computer systems to include Microsoft Word, Smartsheet, Excel, Lotus Notes, PowerPoint, Outlook, etc.
Language Skills:
Foreign language speaker a plus; however, not necessary.
Desired Education:
Bachelor's degree preferred from an accredited college or university in Communications, Business Administration, or similar area.
Additional Information:
Experience in the cruise industry shipboard and/or shoreside a plus.
This job description in no way states or implies that these are the only duties performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
Position is offered by a no fee agency.
Location : 3001 NE 145th Street North Miami, FL 33181 About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $21.42/hr.
