Title- Payroll Specialist Duration- 8 months Location- Waterloo, ON – Tues, Wed, Thurs in office - Hybrid
The Payroll Specialist is responsible for the timely and accurate processing of payroll for entities within Client. The Payroll Specialist will be responsible for payroll tasks for our Canadian/US employees, including the data input, related audits/edits of that data, relevant reporting, and interacting with other payroll team members. This position is accountable for providing a high level of customer service to all Payroll stakeholders, including but not limited to employees, Human Resources, Finance, and other Payroll team members with a focus on confidentiality. This position requires strong interpersonal skills and initiative as well as excellent working knowledge of payroll practices
Primary Duties & Responsibilities:
Ensure process payments to Canadian/US employees are within strict deadlines.
Operating within a Managed Services delivery model with ADP, liaise with Payroll provider (ADP GlobalView), Human Resources, Variable Compensation and Finance throughout the pay process.
Ensure compliance with policies, procedures, and regulatory requirements.
Audit the information that interfaces from the HR system for accuracy.
Verification and reconciliation of each payroll run and resolve discrepancies by collecting and analyzing information
Ensure that all necessary government filings and remittances relative to payroll are made in a timely manner including but not limited to garnishments, tax slips and taxes.
Calculation of manual cheques when required.
Complete Year-End Process and file all applicable tax year-end filings.
Identify and process taxable benefits.
Deal with requests and correspondence promptly and efficiently.
Assist employees with payroll requests and questions in a timely manner.
Administration of Employee Share Purchase Plan (ESPP) and Stock Options as related to payroll.
Applicable year-end reporting of ESPP and Stock Options.
Pension remittances and reporting.
Stay abreast of legislative changes and compliance issues
Strong interpersonal, organizational, and analytical skills
Detailed oriented
Minimum of 3+ years’ experience in Canadian Payroll, with an international company with multiple legal entities (e.g. US entities operating in a number of US states/local jurisdictions)
Ability to work independently with minimum supervision and as a co-operative team member
Organized with an ability to balance multiple projects in a fast-paced environment while working towards strict deadlines
Strong issue resolution skills
Excellent written and oral communication skills (English). Additional language would be an asset
Proactive with the ability to take initiative
Can work independently or as a co-operative team member
Maintains confidentiality
Professional certification (PCP/FPC) Canadian and US Payroll Association preferred.
About Us: Established in 2004, SPECTRAFORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US. SPECTRAFORCE is built on the concept of “human connection,” defined by our branding tagline NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people (and clients) can reach their highest potential. Our entire workflow cultivates NEWJOBPHORIA® with candidates and employees throughout their engagement with SPECTRAFORCE. http://www.spectraforce.com
We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 130 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers a Group Registered Retirement Savings Plan (RRSP) Program to all eligible employees. Additionally, our employee discount program provides exclusive access to thousands of discounts on travel, entertainment, and more. SPECTRAFORCE offers unpaid leave as well as paid sick leave, paid holidays, and paid vacation as required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered, or any other prohibited grounds as identified by provincial or territorial law. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $20.00/hr.
