Payroll Process Consultant


Mayfield, Ohio

11 days ago

Similar Jobs
Payroll Process Consultant
Mayfield, Ohio

11 days ago

Job Description

Job Title: Payroll Process Consultant
Duration: 12 months
Location: Hybrid (Mon-Tues Onsite and Wed-Fri Remote)
Onsite Location: Mayfield Village, OH 44143


  • Days: Monday-Friday (Mon & Tues onsite)
  • Hours: 8 AM - 5 PM (EST)
This Payroll Process Consultant is preferably someone who has gone through an implementation of Workday and who has solid payroll knowledge to assist in this implementation.
The client has been using Peoplesoft for 25 years and are implementing Workday, so this person needs to have a good understanding of Workday and to discuss and work through processes.
This Payroll Process Consultant is responsible for applying payroll expertise to payroll-related activities. Demonstrates leadership experience, advising and guiding payroll operations and payroll tax processing, compliance, and system improvements. Advises on relevant professional development experiences for members of the payroll and payroll tax teams.

Top must-have skills / Candidate Requirements:
  • Demonstrated knowledge of HR/Payroll in Workday; Payroll Module specifically
  • Comprehensive knowledge of federal, state and local regulations governing payroll - time and tax payroll in Workday
  • Strong process and project management experience (planning, prioritizing, and organizing)
  • Proficiency in MS Office (Excel - Intermediate level - comfortable with Pivot Tables and V-Look Up Skills)
  • Demonstrated ability to prioritize and multi-task effectively
  • Ability to work with and protect highly confidential information

Soft Skills
  • Excellent verbal and written communication
  • Able to work independently and collaborate with a Team
  • Problem solving skills and critical thinking
  • Strong Customer Service Orientation

Day to day responsibilities:
  • This contractor will be working in a test-site
  • Identify and recommend process for payroll
  • Identify downstream implications of a process change
  • Proactively makes recommendations of best practices with a focus on increasing efficiencies (e.g. streamlining and automating work processes in Workday
  • Supports, trains and serves as an expert resource for Workday
  • Setting up tax codes in Workday: departments and CC
  • Work alongside a lead supervisor (Tina) to review the processes of :
  • how someone is going to get paid- how to and what do they do.
  • How to pay bonuses
  • One-time payments
  • How to override deductions
  • Retro pay is something the payroll will be doing.
  • Anything to do with the day-to-day payroll needs that the team currently does in Peoplesoft- they will need to set up process in Workday.

What will separate an average candidate vs a great candidate on a resume?
  • Experience with the Implementation of Workday

Who is this worker's main interaction?
  • Internal teams: Payroll, IT, HR Controls, Analytics are all departments that they'll be working with

Will the contractor be working independently, or will they be collaborating with team members and/or a manager to complete tasks?
  • Working independent and collaborating with team members
How will performance be measured:
  • Knowledge of the Workday system; knowledge of payroll; how much gets accomplished; do they engage and assist others.
Why a candidate would be interested in this position over one with another organization:
  • Great opportunity to be part of a large implementation and the client’s culture

Interview Process:
  • 2 round of video interview (1 with the Hiring Manager and 1 interview with HR Controller.
Essential Duties & Responsibilities:
  • Identifies and recommends process or technology improvements by investigating business processes, identifying customer needs, researching competitors and industry trends, and understanding business area goals
  • Ensures the successful adoption of change by assisting with or leading the design and development of communication, training, and sponsorship plans; assists business partners with identifying downstream implications of a change by anticipating obstacles and/or unintended consequences
  • Leverages concepts such as prototyping, demonstrations, focus groups, pilots, workflows, surveys, risk assessments and customer scenarios to ensure the successful creation and adoption of process and technology improvements
  • Reviews current business operations, procedures, and/or processes. Researches improvements and proactively makes recommendations of best practices with a focus on increasing efficiencies (e.g. streamlining and automating work processes), improving the customer experience, containing costs and achieving business area goals.
  • Independently manages multiple large, strategic and/or complex projects or processes
  • Contributes to project documentation (e.g. timelines, initiation document, analysis needs, work breakdown structure, estimates, implementation and communication plans, risk assessment etc.)
  • Communicates regularly with the payroll management team to deliver updates and gather input to address issues; may need to leverage influencing skills to encourage customers to consider alternative approaches
  • Collaborates across the organization to achieve business goals, including communications, training, legal, finance, creative services, IT, and other groups
  • Evaluates the success of the solution once elevated; may include reporting, participating and/or leading the post-implementation review, and creating and executing a post-implementation plan
  • May own or support existing processes and tools, including maintenance, updates, training and serving as an expert resource to resolve operational issues
  • No regular travel required.
  • Able to work variable and flexible hours, such as nights, weekends, and holidays in response to business needs.
  • Able to work assigned schedule subject to flexible schedule policies and practices.
Education and/or Experience:
  • Bachelor's Degree or higher in Business or a related field of study (e.g., Finance, Marketing, Management, Sales, HR) and a minimum of 5 years' experience in a payroll process design/redesign role.
  • In lieu of a degree, a minimum of 7 years' experience in a process design/redesign role, of which 5 years is related to payroll.
Knowledge, Skills/Abilities:
  • Comprehensive knowledge of payroll systems
  • Comprehensive knowledge of federal, state and local regulations governing payroll and payroll tax compliance requirements
  • Strong customer service orientation
  • Demonstrated leadership sills
  • Strong communication skills with the ability to influence and interact effectively with all levels within the organization, including senior management and executives
  • Strong process and project management experience (planning, prioritizing, and organizing)
  • Proficiency in MS Office (Excel, Outlook, Word)
  • Demonstrated ability to prioritize and multi-task effectively
  • Demonstrated knowledge of HR/Payroll software, payroll tax application software, Query Tools, G/L and/or similar tools
  • Excellent facilitation and meeting management skills, along with ability to prepare reports and conduct presentations to all levels of management
  • Strong negotiation skills with the ability to work with others to reach mutually agreed upon solutions
  • Ability to work with and protect highly confidential information
Physical Requirements/Working Conditions:
  • Requires the use of typical office equipment (e.g., computers, phones, etc.) whether working from home or in office. Computer keyboarding, computer monitor and mouse use including reaching forward, grasping, finger and wrist manipulation, and neck bending and turning; near vision is necessary for computer monitor use. If working in-office, individual will work in a typical office environment.
  • If working in an Emerging Workspace, or similar working arrangement, or working from more than one location lifting of laptop equipment, files and/or personal belongings weighing 10 lbs. or less is required.
  • High-speed internet access is required if working from a home office, at the employee's expense unless otherwise required by law will be updated based on desired skills.

CPRA: The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting     

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $49.99/hr.