Job title: Payroll Analyst Duration: 9-12 months (possible extension) Work Location: North Chicago, IL 60064 - Hybrid – 3 days onsite; 2 days from home office.
Description: 1. Bachelor of Science or Bachelor of Arts with a concentration in Finance / Accounting. 2. Primary experience in payroll operational experience and processing payroll with third-party vendors. 3. Working knowledge of ADP, SuccessFactors, Ceridian, Workday Payroll, and experience integrating with 3rd party applications. 4. Support pre and post payroll activities and payroll audits (eg. finalize data entry, review master data file quality, and confirm time/payroll data completeness). 5. Support Year-End Payroll processing activities (eg. develop and provide payroll calendar, review year-end tax reports and notify employees of availability of tax information)
Describe the primary goals, objectives or functions or outputs of this position: This Payroll Analyst will be responsible for processing and correcting payroll transactions for specific countries as assigned (generally smaller, less complex countries or assisting with larger, more complex countries). supporting pre and post payroll activities, year-end payroll activities, reviewing and verifying files generated internally or by global payroll vendors (GPV), enforcing key payroll deadlines, as well as answering employee/manager queries.
Major Responsibilities: List up to 10 main responsibilities for the job. Include information about the accountability and scope. • Review and validate payroll files (eg. Payroll Reconciliation File, Bank File) and reports generated internally or by the GPV and approve for processing. • Support pre and post payroll activities and payroll audits (eg. finalize data entry, review master data file quality, and confirm time/payroll data completeness). • Quickly and pro-actively learn new software tools supporting data extraction, audit controls and data quality alerts • Navigate within the Workday environment and analyze data extracted from the platform • Actively participate in update training and internal opportunities to share one’s skills and learnings with others within the organization • Operate under general or minimum supervision and perform duties with broad latitude for judgment • Generate reports from our information systems, analyze the data and identify collectibles • Assist in resolving input errors (and other errors) from the third-party vendors or internal stakeholders performing root cause analysis • Support Year-End Payroll processing activities (eg. develop and provide payroll calendar, review year-end tax reports and notify employees of availability of tax information) • Respond to internal stakeholders (Tax, Treasury, Finance and BHR) about questions or issues they have raised around payroll data and/or payroll reports and supporting 3rd party wire funding payments • Support and processing Overpayment/Severance process • Maintain thorough audit trail and organized system • Support in audit requests providing the reports and proof of evidence as requested • Answer employee/manager queries with other queries it cannot resolve. • Some travel may be required.
Qualifications: List required and preferred qualifications (up to 10). Include education, skills, and experience. 1. Bachelor of Science or Bachelor of Arts with a concentration in Finance / Accounting. 2. Primary experience in payroll operational experience and processing payroll with third-party vendors. 3. Working knowledge of ADP, SuccessFactors, Ceridian, Workday Payroll, and experience integrating with 3rd party applications. 4. Strong customer orientation and a work ethic based on a strong desire to exceed expectations. 5. Strong written and oral communication skills, in English 6. Ability to work independently in a fast-paced and rapidly changing environment, as well as to get results through collaboration and coordination with multiple stakeholders, both internal and external. 7. Good analytical and process diagnostic skills and the ability to get into the details, while also seeing and understanding the big picture. Strong spreadsheet and database skills. 8. Demonstrated ability to manage multiple projects and requests.
Benefits: SPECTRAFORCE offers ACA-compliant health benefits as well as dental, vision, accident, and hospital indemnity insurance. Additional benefits SPECTRAFORCE offers to eligible employees include commuter benefits, a 401K plan with matching, and a referral bonus program. SPECTRAFORCE offers unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $40.00/hr.
