Title: Operations Admin Specialist - Mid-Level Location: Westlake, Texas 76262 Duration: 6 Months Shift: 5 Days per week (Standard business hours)
Job Overview: The Operations Admin Specialist will be responsible for processing client information and grant instructions by transferring data from a daily spreadsheet into the company system as manual grant requests. This role requires strong attention to detail, proficiency with Microsoft Office tools, and effective communication skills.
Key Responsibilities:
Download and review daily emailed spreadsheets containing client information and grant instructions.
Transfer and enter data accurately into the internal system as manual grant requests.
Maintain detailed notes and documentation within internal systems and records.
Use Microsoft Excel and Outlook to manage data and communications.
Send internal and external emails as needed to clarify instructions or provide updates.
Contact donors or advisors via phone when clarification on grant instructions is required.
Ensure accuracy and compliance when processing client information.
Demonstrate strong attention to detail and organization when handling multiple requests.
Adapt to changing priorities and support operational needs.
Required Skills & Qualifications:
Strong knowledge of Microsoft Office Suite (especially Excel and Outlook).
Excellent written and verbal communication skills.
High level of attention to detail and accuracy.
Strong organizational and documentation skills.
Ability to manage multiple tasks in a fast-paced environment.
Resourceful, adaptable, and proactive problem solver.
Positive attitude with a growth mindset.
Additional Opportunities:
Possibility to be cross trained on additional operational tasks based on workload and performance.
Opportunity to expand responsibilities as business volumes and team needs evolve.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 30.00/hr.
