Job Title: Office Assistant/Receptionist Work Schedule: C - five days a week; 8-hour days Telework Type: Full-time Office/Project Duration: 12 Months Location-Washington, DC 20001
*US citizenship required.*
Role Overview: This position is for an Office Services Assistant/Receptionist supporting the C-Suite executive office at the Company’s Washington, DC location. As the first point of contact for senior executives, CEOs, high-profile visitors, and business partners, this role requires a polished, professional demeanor and exceptional customer service skills.
Job Responsibilities:
Serve as the primary point of contact at the reception desk, greeting and assisting executives, clients, contractors, and distinguished guests with professionalism and discretion.
Manage incoming calls, correspondence, and inquiries, ensuring prompt and courteous communication.
Oversee visitor check-in and badge distribution, maintaining a welcoming and secure process.
Maintain a professional and organized front desk, lobby, and reception area, ensuring it reflects the standards of a C-Suite office.
Provide personalized assistance to visitors and employees, including answering questions, offering directions, and coordinating with other departments as needed.
Ensure amenities and common areas are clean, stocked, and presentable at all times.
Coordinate and support conference room reservations, set-ups, and special requests for meetings and events.
Set up, rearrange, and monitor conference room furniture, AV equipment, and supplies to accommodate different meeting requirements.
Monitor and report any maintenance or equipment issues promptly.
Monitor and report any maintenance or equipment issues within conference and meeting spaces to ensure all areas are fully functional.
Perform additional receptionist and office support duties as assigned.
Assist with onboarding and offboarding processes for new hires or departing employees, including preparing welcome materials and coordinating workspace setups.
Prepare, edit, and distribute internal memoranda, communications, or reports at the request of executive staff.
Coordinate catering and hospitality services for meetings, events, and VIP visits.
Support the organization of office events, celebrations, or recognition activities, helping to foster a positive work environment.
Job Qualifications:
Intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word (skills assessment may be given)
Strong written and verbal communication, including accurate spelling, grammar, punctuation, and syntax (skills assessment may be given).
Experience as a receptionist, administrative assistant, office coordinator, or supporting executive in a corporate environment.
Knowledge of office services practices and procedures.
Excellent interpersonal, organization, and communication skills.
Ability to interact professionally with senior executives, VIPs, and high-profile visitors.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and commitment to providing exceptional service.
Reliable, proactive, and adaptable, with the ability to anticipate needs and resolve issues quickly.
Professional demeanor with excellent interpersonal and communication skills, both verbal and written.
Preferred Qualifications:
Previous company experience working as a receptionist/administrative assistant.
In-depth knowledge of the company’s organizational structure, functions, and procedures.
Operation of company standard computerized systems.
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 33.47/hr.
