The Company is currently seeking an Executive Office Assistant to support our Treasurer within the Finance and Corporate Audit organization. We are looking for individuals with exceptional time management skills who are willing to take initiative. This position will be located in New Canaan in Fairfield County, Connecticut.
Position Responsibilities: - Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports, and assists in reconciling corporate credit card charges to ensure timely and accurate. reimbursement and verifies payments to corporate credit cards. - Collects and compiles data to provide visibility of status for traveler's review and/or signature; creates, edits, and maintains electronic and written communication. - Tracks and maintains information relative to department and business operations; communicates a wide variety of information to multiple audiences. - Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information. - Prioritizes and schedules management-level employee time and availability for efficient use of time; tracks and maintains designated conference room schedules. - Coordinates with the appropriate focals to support the acquisition and maintenance of resources. - Orders and maintains office supplies; plans and implements logistics for senior executive-level internal and external events. - Provides guidance to less experienced employees; works under minimal supervision.
Basic Qualifications (Required Skills/Experience): • 3+ years of experience developing and/or maintaining integrated schedules. • 3+ years of experience working with Microsoft Word, Excel, Outlook, and PowerPoint. 3+ years of experience providing administrative support to multiple customers such as vice presidents, directors, and managers. • 3+ years of experience coordinating and processing domestic and/or international travel arrangements.
Preferred Qualifications (Desired Skills/Experience): • Associate's or Bachelor’s degree. 5+ years of experience in partnering with executives to develop & manage operating rhythm/cadence for executive leadership teams. • 5+ years of experience collecting, interpreting data, and managing high-level projects for executives or senior leadership. • Experience managing & organizing multiple deliverables and deadlines with minimal direction. • Knowledge of financial services, investment banking & capital markets.
Typical Education & Experience: Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate + 5 years related work, Bachelor + 2 years related work, etc.)
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $28.81/hr.
