Summary: Manages office operations to include budgeting, vendor management, and event planning. Assists with statistical reporting and project administration.
Responsibilities:
35% Maintains office services by organizing office operations and procedures, controls correspondence, designs filing systems, reviews and approves supply requisitions. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintains the office condition and arranges necessary maintenance or repairs. Performs confidential administrative tasks and triages calls. Provides general support to visitors.
20% Keeps management informed by creating, reviewing, and analyzing special reports, summarizes information, and identifies trends. Completes confidential spreadsheets. Responds to data requests as needed. Forwards Department of Insurance and CEO inquiries and tracks for response.
20% Achieves financial objectives by preparing an annual office budget, scheduling expenditures, analyzing variances, and initiating corrective actions. Ensures that all items are invoiced and paid on time.
10% Liaises with facility management vendors including cleaning, catering, and security services. Manages contracts with office vendors and service providers.
10% Schedules meetings and appointments. Assists with travel arrangements. Maintains calendars and prepares meeting minutes. Plans in-house or off-site activities. Coordinates quarterly meetings, including obtaining/consolidating PowerPoints, coordinating refreshments, location, and setting up audio./video. Develops departmental org charts.
5% Assists in the on-boarding process for new hires as well as the exit process for employees leaving the department. Tracks and administers Kudos program.
?Required Education: Associate degree. OR, two years of job related work experience or a combination of education and experience equal to 2 years. Required Work Experience: 2 years of work related experience. Languages: English
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $24.00/hr.
