Music and Podcasts Coordinator/Admin


Culver City, California

15 days ago

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Music and Podcasts Coordinator/Admin
Culver City, California

15 days ago

Job Description

Title: Music & Podcasts Coordinator/Admin
Location: Culver City, CA 90232
Duration: 12 months 

Job Summary:
This person will support two executives with day to day administrative support, including calendar management, expenses, meeting scheduling, travel and more. The role also includes working across the Music and Podcast teams to support key content priorities, compile and communicate key insights, and support the broader music and podcast marketing team in asset distribution, comms, logistics and more.
Key Qualifications
  • Minimum of 2 years experience working in support roles in the entertainment and/or marketing space.
  • Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time sensitive environment.
  • Consistent track record of meeting deadlines and taking initiative to make confident and well-informed decisions.
  • Possess a “can-do” attitude for all situations, no task too big or too small to handle.
  • Excellent written and verbal interpersonal skills, and strong sense of professionalism.
  • Ability to influence others; handle conflict appropriately, know when to delegate issues upward, and when to apply common sense.
  • Entertainment marketing experience a plus.
  • Experience on-boarding new employees and training new team members.
  • Direct experience handling sensitive and confidential information with integrity, discretion, and upmost secrecy.
  • Ability to manage calendars, schedule meetings, arrange travel, and submit expense reports.
  • Ability to prioritize, learn quickly, and be flexible
  • You are passionate about entertainment.
  • You work well under pressure, are results-oriented, upbeat, and focused, with a strong passion to learn and succeed.
  • Hunger to learn, grow, and contribute
  • Proficiency to create presentations in Keynote and strong presentation skills
  • Administrative support for two services executives including calendar support, expenses, travel, team logistics, and more.
  • Collect, consolidate, and organize assets to be shared with both internal and external approvers for sign-off.
  • Be the point of contact for any team operational needs.
  • Manage meeting notes for key marketing meetings.
  • Responsible for coordinating assets across marketing channels, as well as working with artist marketing to ensure that partners and artists are actively (and correctly) marketing Music.
  • This role will interface with our business teams, other admins, and executives.
  • Manage priority calendars
  • Manage delivery timelines across the team.
  • Manage code creation tool for music-endemic programs.
  • Create tracking links for marketing campaign reporting.
CPRA: The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting  

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $41.68/hr.