Job Title - Meeting/Event Coordinator (Hybrid - 3-4 days onsite) Job Location - Newark, NJ Duration - 06+ Months
Description - The Meeting Planner is primarily accountable for the logistical planning, coordination and onsite delivery of meetings held on premise on the Newark Campus. Meetings and conferences range in scope from small to midsize programs.
Responsibilities include, but are not limited to:
Partner with clients to plan, develop and successfully execute meetings in line with their goals.
Coordinate AV, venue, catering needs, among other logistics, for each meeting/event
Review on-site workload daily to ensure all aspects of planning have been addressed
Providing on-site leadership of meetings
Collaborating with internal third-party vendors and external sourcing to evaluate and procure resources within budget and negotiate vendor agreements as needed.
Oversight of meeting/conference budgets and reconciliation
Capacity to manage large volume of deliverables, meeting deadlines and responding to changing priorities
Address urgent items swiftly and accurately
Qualifications -
Minimum of two (2) years prior meeting planning experience
Understanding of hospitality industry and client services
Undergraduate degree or relevant related experience
The successful candidate must have a proven track record in the following areas:
Aptitude to multi-task/plan numerous meetings simultaneously while still demonstrating a strong attention to detail
Ability to collaborate and cultivate strong relationships with key business partners and vendors.
Management and development of all logistical components associated with meetings and conferences
Work strategically to best use internal meeting space and resources
Strong organization and time management skills; ability to remain flexible and prioritize effectively
The successful candidate must have demonstrated the following competencies:
Judgment and problem-solving skills to resolve unique and/or unanticipated challenges.
Exceptional verbal and written communications, including persuasive communication skills and ability to exercise diplomacy consistently
Ability to maintain composure and professionalism under pressure
Exceptional customer service-oriented skills with a polished, professional presentation
A strong sense of urgency and the ability to problem solve
Creative and strategic thinking capability to “think outside the box” and bring new perspectives.
Strong initiative and work ethic; ability to maintain integrity in all situations.
Team player, but able to work independently with limited direct supervision.
Comfortable working in a fast-paced ever-changing team environment
Ability to make sound decisions
Prepared to work flexible schedules and/or extended hours to meet clients’ business needs
Personal computer skills including proficiency in Word, Excel and PowerPoint
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 37.00/hr.
