Job Title: Marketing Operations Lead Duration: 7+ months Location: Remote
Our Global Brand Campaigns is seeking a contractor to fill the Marketing Operations Lead role during a parental leave. As the primary operations partner to the Campaign Strategy team, this role ensures strategy’s vision and plan are executed accurately, on time, and efficiently in partnership with Production, Creative, and Program Management. This role is responsible for bringing to life some of our most critical moments for our Brand.
This role will own production budgets, ad trafficking, help lead executive communications, and coordinate across internal teams and external partners and agencies. The ideal candidate is highly organized and detail-oriented, comfortable managing multiple fast-moving workstreams with competing deadlines, and able to communicate clearly with stakeholders at every level.
Roles and Responsibilities Asset Tracking, Task Briefs & Source of Truth
Translates Brand’s media plan into direction for what creative, project management needs. Oversee specs, channel best practices, handoff dates to align with launch, and resources required for efficient delivery.
Flag at-risk assets, escalations, tradeoffs to keep deadlines on track
Partner with campaign strategy on task briefs for creative team writing and designing for new assets, capturing placement, specs, and handover dates.
Trafficking (Linear & Digital)
Own end-to-end trafficking across linear, digital, OLV, and CTV placements by completing internal and external traffic sheets, monitoring incoming trafficking matrices from the media agency, and proactively following up on delays to launch campaigns on time.
Coordinate asset handoff to media agency of record agency, confirming correct specs and timing, and flag discrepancies between Salesforce and agency documentation.
Manage linear inputs (ad IDs, clearance, rough-cut pre-approval, final spot upload, creative rotation schedules) with the media agency and broadcast delivery partners.
Handle all clearance and shipping to the linear networks in partnership with Extreme Reach.
Advise creative, production, and campaign strategy on clearance guidelines that may inform the creative. For example, what we're allowed to show or say in a spot, where legal language is required, and where networks may be sensitive or unlikely to approve.
Coordinate SAG talent residual estimates, POs, and vendor billing.
Budget & Production Management
Own the Brand Production Budget including cross functional budget updates, production PO submission, and PO tracking, upkeep of production justification and cost comparison trackers.
Strategically identify production budget gaps, tradeoffs, cost efficiencies while delivering on business needs
Track budget deadlines, re-quarterization deadlines, and quarterly spend pacing; flag over- or under-spend risk to leadership.
Partner with producers to secure and negotiate bids in advance and identify cost savings or overspending early.
Lead monthly production budget calls with the production team, including deck prep, deadline reminders.
Opensense Program Ownership & Reporting
Own the Opensense email banner program across Brand, GIC, and Strategy Events, managing and prioritizing banner requests through the Slack intake workflow in partnership with Opensense.
Own quarterly reporting aligned to the QBR calendar.
Partner with field marketing and GIC to ensure the Opensense audience is aligned to the correct sales leaders and territories.
Executive Communications
Own the bi-weekly update to senior leadership, synthesizing campaign launches, production updates, and executive decisions needed across Strategy, Operations, and partner teams.
Out-of-Home & Billboard Coordination
Coordinate with creative studios and project managers on 3D production, mechanicals, and timelines.
Manage PO submission, tracking, and invoicing for production work.
Confirm drop-dead dates with the media agency and ensure creative files are delivered on time.
Communicate creative rotation plans, decisions, and tradeoffs to executive stakeholders.
Cross-Functional Partnership
Act as the operational bridge between creative, production, legal, finance, media agency, and external vendors.
Maintain working relationships with producers, project managers, and executives, and keep partners aligned on timelines and priorities.
Anticipate blockers, present tradeoffs, and adjust quickly as budgets, deadlines, or campaign priorities change.
Qualifications & Attributes
6-8 years experience in marketing operations, integrated campaigns, project management, production or a related field.
Strong budget management.
Highly organized and detail-oriented, with the ability to manage multiple concurrent deadlines across teams and vendors.
Strong written and verbal communication skills, including the ability to synthesize complex work for an executive audience.
Proven ability to build and maintain cross-functional relationships across internal teams, agencies, and external vendors.
Quick thinking and adaptable — able to pivot priorities as campaigns, deadlines, or budgets shift.
Comfortable with ambiguity – able to thrive in unclear situations and keep projects moving forward in the absence of clarity.
Comfort working across trafficking/ad-ops platforms, budget trackers, and presentation tools.
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position's pay range is $54.80/hr - $60.00/hr.
