Job Title: Manager, Internal Meetings Location: Duluth, GA 30096 Duration: 06 Months Note: This will be a hybrid role in Duluth, GA working 2-3 days a week onsite.
Details:
The purpose of this role on the Congress & Meeting Management (“CMM”) team is to deliver best-in-class internal meetings for the Human Pharma + Animal Health business unit of Company. The role is accountable for driving engagement, efficiency in cost, positive attendee experience, and successful achievement of the strategic goals of the meeting owner.
Responsible for the execution of internal meetings against Internal Meetings SOP and Internal Meetings Playbook and Internal Meetings FAQ that outline coordination between CMM, Sourcing, Compliance, IT, Finance, and other related functions along with external vendors that lead to optimal attendee experience, efficiency, and compliance. Responsible for suggesting best practices for internal meetings using iterative research and assessment of past meeting KPIs.
Exhibit continuous learning mindset on the execution of meetings and share learning and best practices with CMM team.
Ensure coordination of meeting planning activities between internal stakeholders and external vendors as Lead Planner for assigned Tier 1 and 2 meetings.
Performs all Company business in accordance with all regulations (e.g., EEO, FDA, OIG, PhRMA, etc.) and Company policy and procedures. When violations are noted/observed they are to be immediately reported to upper management. Demonstrates high ethical and professional standards in all interactions to maintain the Company’s reputation.
Understand interdependencies that exist within the current CMM structure and execute against strategy and guiding principles
As Lead Planner, collaborates with Meeting Owners on the content and structure of their internal meetings
Acts as a liaison between the CMM team and group functions (e.g. IT, Compliance, Legal, etc.) and external partners on internal meetings
Engages supporting parties on-site at meetings to ensure they run smoothly and meet the expectations of all attendees and other stakeholders
Knowledge of meeting interdependencies and best practices, including technology capabilities and venue considerations
Experience with creating and managing large scale meeting budgets and finding creative cost saving solutions
Knowledge of Sunshine Act, PhRMA code and other regulations that impact health care provider participation in internal meetings.
Adaptability and rapid problem-solving skills to adapt to the needs of the business changing, internal processes shifting, and evolution of content and format for attendees of internal meetings
This position helps execute the vision of the CMM team for internal meetings.
Skills:
Seven plus (7+) years’ combined experience in internal meetings
End-to-end logistical experience planning large scale meetings of 200+ attendees
Knowledge of virtual meeting platforms and apps
Experience leading project teams comprised of internal and external resources
Ability to drive multiple initiatives forward simultaneously
Experience negotiating with and managing external vendors
Strong business acumen and judgment
Proven success working cross functionally with high emotional intelligence
Continuous Process Improvement knowledge with a successful record of delivering results
Ability to find solutions through ambiguous and challenging circumstances
Collaborative approach/ team player
Entrepreneurial spirit
Excellent problem-solving abilities
Strong negotiation and conflict management skills
Highly motivated to make an impact
Patient centric/customer focused
Strong communication, persuasion, and facilitation skills
Displays Agility, Accountability, and Intrapreneurship
Education: Bachelor's degree from an accredited institution required.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $54.00/hr.
