IP Paralegal


Cambridge, Massachusetts

2 months ago

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Job Description

Title: IP Paralegal II
Duration: 06 Months
Location: Cambridge, MA, 02138

Paralegal Responsibilities
1. Advanced knowledge of US and foreign patent procedures
2. Monitors progress of patent cases and patent attorney/agent dockets through use of USPTO Private PAIR, IP Management Software and Document Management System
3. Demonstrated efficient workload prioritization including the ability to efficiently manage multiple heavy dockets, multiple tasks, and e-mail workload including outside counsel e-mail review.
4. Reviews patent application files to check for compliance with USPTO requirements and client's department standards, takes initiative to resolve discrepancies.
5. Expert knowledge and working experience of the USPTO Patent Center filing system in order to independently draft and prepare simple to moderately complex patent legal documents for submission to the USPTO including (but not limited to) patent applications, figures, sequence listings, amendments, information disclosure statements, office action responses, requests for continued examination, notices of appeal, reply briefs, allowance checklists, allowed claims, issue fee payments, etc.
6. Knowledge and expertise to customize/suggest language changes on forms as applicable to specific patent prosecution need.
7. Identifies patent legal issues and/or problems based on knowledge of PTO procedures and suggests and/or takes initiative to resolve.
8. Advanced skills to independently draft and assist with attorney responses to worldwide foreign patent agents.
9. Frequent use and familiarity with the Code of Federal Regulations (Title 37) and the Manual of Patent Examining Procedure (MPEP) to enable ability to identify legal issues/problems based on knowledge of PTO procedures.
10. Performs Patent Term Adjustment review and analysis and delivery of analysis summary to patent attorney/agent.
11. Advanced oral, writing and communication skills.
12. Excellent organizational and accountability skills, takes initiative to follow up with inventors, counsel and agents to meet critical deadline dates.
13. Sets own high standards of performance and works to exceed standards; takes initiative to expand own knowledge of PTO rules.
14. Assists with onboarding and mentoring legal assistants and paralegals.
15. Frequently provides backup and support to legal assistants and paralegals.
16. Demonstrated track record and valued resource to management.
1. Expert knowledge of Microsoft Office 2013 including Outlook, Word, Excel
2. Advanced knowledge of IP Management Software and Document Management Software
3. Advanced form editing capability in Adobe Acrobat Pro
4. Proficient in use of basic to advanced forms including IP Management Software generated forms.
5. Strong skills and experience with Patent-In software to generate sequence listings.
6. Expert knowledge of domestic and foreign patent databases, e.g., PCT Scope; EPO Online, etc.
7. Proficient with reference management including searching, procurement of patent references (U.S. and Foreign patents, journal articles) and familiarity with reference linking within IP management software or document management system.
8. Proficient edit capability in Chemdraw.
9. Advanced docketing experience working in an IP Management software application.
10. Ability to quickly learn and adapt to new software, processes and workflows in order to perform efficiently.
11. Timely and efficient communicator with patent attorneys/agents, outside counsel firms, team members, cross-functional groups and stakeholders
1. Process and reconcile expense reports.
2. Experienced and organized travel arranger
3. Organizes small and large group meetings for attorneys/agents including meeting agenda and meeting minutes preparation.
4. Consistently seeks out opportunities to provide support when there are gaps in coverage.

Preferred Qualification:
Bachelor's Degree or equivalent experience which is defined as 4 years of legal work experience above the minimum work experience required for the role. 8+ years of work experience or Paralegal Certificate and 6+ years of work experience in a law firm, an in-house legal department, a consulting firm, or comparable experience elsewhere. 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $27.00/hr.