Foundation and Corporate Relations Operations Associate

Foundation and Corporate Relations Operations Associate
6 Months
Boston, MA, USA, 02118

Summary
A member of the Operations Team, and reporting to the Associate Director of Development Operations, the Grant Operations Assistant (temp) provides critical operations functions in support of the Foundations Relations (FR) and Corporate Partners (CP) teams seeking gifts and grants for various programs, clinical initiatives, and education programs. This position maintains the resources to support the activities of the Development Office, ensures consistency of operations, and creates and promotes data and operational efficiencies.

The successful candidate will be able to perform in a fast-paced, deadline-driven environment. They will have data management systems experience, a command of Excel, and intellectual curiosity; be self-motivated; and embrace making decisions independently. This position requires an individual who is exceedingly detail-oriented and organized who possesses a determination for accuracy and has the ability to navigate complex databases.

Essential Responsibilities/Duties

•  Maintain the integrity of the Raiser’s Edge/NXT database specifically for Opportunities, Actions, and Notes for FR and CP teams, with some monitoring of InfoEd.
•  Monitor the LOI, Planned, Pending, Awarded, Declined, and Withdrawn Gift and Grant Opportunity records within the Raiser’s Edge/NXT and InfoEd databases for FR and CP teams.
•  Review all opportunities submitted by officers to ensure accuracy.
•  Retrieve and document notices of grant agreements and grant contracts; upload to corresponding Opportunity record in NXT database.
• Enter, review, monitor, and assess Action records weekly in order to ensure timely response to foundation deadlines and reporting: Send related reminders to FR and CP team members; track past due and upcoming gift/grant reports, distribute to FR and CP team, and update NXT as appropriate.
•  Working with Prospect Development and Research Team, create pending future Action records for foundations determined viable through prospecting.
•  Reconcile NXT Opportunity and Gift records with projections on a monthly basis to ensure accuracy of each Pending, Awarded, Declined gift/grant submission.
•  Actively identify and pursue opportunities to improve FR and CP operations by troubleshooting, resolving issues, and leading data cleanup projects.
•  Manage, coordinate, and maintain the integrity of filing systems; ensure proposal attachments and other frequently needed data are current, e.g. patient demographics, audited financials, board lists, letters of recommendation, etc.
• Anticipate and provide timely response to FR, CP, Operations, and Development requests for information, service, and assistance.
• Use Asana gift forms to enter upcoming gifts and grants into NXT record.
• Schedule and track payments, future payments, create invoices, pledge reminders, draft acknowledgements, and other stewardship activity and outlined in gift/grant agreements and MOUs.
• Follows department policies and procedures, and adhere to industry best practices.
•  Utilize hospital’s values as the basis for decision-making.
• Directs and manages own timeline for all responsibilities listed above.
• Assists the Associate Director of Development Operations with other duties in support of FR, CP, and Operations as necessary.

EDUCATION:
• Bachelor's Degree required.

EXPERIENCE:
• Two years of experience focused on data analytics, process implementation and improvements in a nonprofit or for-profit field.

KNOWLEDGE AND SKILLS:
• Knowledge of fundraising procedures and processes is preferred.
• Demonstrated ability to take complex data outputs and synthesize into understandable reports.
• Familiarity with CRM and CRM-related applications and database operations, preferably with those used in development. Experience with Raiser's Edge, Raiser's Edge NXT, and/or InfoEd preferred.
• Mastery of Excel, the creation and utilization of pivot tables.
• Proficient with PowerPoint or the equivalent software.
• Ability to manage multiple tasks in a deadline-driven environment.
• Proven track record with attention to detail, precision, multi-tasking, and problem-solving.
• Strong written communications skills.
• Superior interpersonal, communication and customer service skills. Comfort managing up.
• Discretion in handling sensitive and confidential information
• Ability to work independently and as part of a team 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $21.00/hr.