Title: Fleet Coordinator/Manager Location: Foster City, CA (Remote) Duration : 6 months
The candidate can be 100% remote, preferably located in California or a surrounding state, and open to attend in-person meetings at the Foster City office, if needed.
Position Summary: The Fleet Coordinator/Manager will play a crucial role in managing the company’s U.S. Fleet Operations and supporting field-based employees. This position ensures efficient day-to-day fleet management while providing exceptional service to Fleet drivers. The Fleet Coordinator/Manager will report directly to the Associate Director, U.S. Fleet Operations and collaborate with cross-functional teams to optimize vehicle usage, resolve issues, and maintain compliance with corporate Fleet policies.
Key Job Responsibilities: • Driver Support: o Serve as the escalation point for field-based employees regarding fleet-related inquiries, including vehicle management and program compliance. o Address and resolve driver concerns, answer questions, and guide drivers to existing resources. • Fleet Operations Management: o Monitor vehicle inventory and program administration to ensure optimal fleet deployment. o Apply broad business acumen, including using analytical methods to compare the costs and benefits of different fleet business initiatives. o Manage the onboarding and offboarding process. • Vendor Coordination: o Consult with vendors for vehicle registration, licensing, and compliance requirements. o Track service performance metrics and escalate issues as needed. • Data Management and Reporting: o Maintain accurate fleet records, including vehicle assignments, mileage, and maintenance history. o Contribute to the development and distribution of monthly fleet reports. • Policy Compliance and Training: o Ensure driver adherence to fleet policies and safe driving practices. o Assist in the execution and tracking of driver training on fleet program guidelines. • Process Improvement: o Identify and implement process enhancements to improve fleet operations efficiency and driver satisfaction. • Other: o Perform other sales operations duties and special projects, as assigned.
Minimum Requirements: • Education: Bachelor’s degree in business, supply chain, operations management, or a related field (preferred).
• Experience: o 5+ years of experience in fleet management, operations coordination, or a related role. o Experience working with field-based employees is required.
• Skills: o Excellent communication and interpersonal skills to support driver engagement. o Experience with project delivery for large, cross functional projects. o Proficient in Microsoft Office Suite including Excel expertise (functions, expressions, pivot tables, formulas, data sets) required. o Independent thinker with the ability to take both a commercial and operation view of complex situations. o Ability to manage multiple priorities in a fast-paced environment.
Key Competencies: • Customer-focused mindset with a commitment to providing top-tier driver support. • Engage directly with drivers via email and phone, providing prompt and professional responses. • Strategic thinker with the ability to independently manage projects and tasks, while keeping management informed on progress, challenges, and proposed solutions. • Ability to collaborate across departments and with external vendors.
This person for this position should have some experience with fleet, vendor collaboration and extremely comfortable interacting with fleet drivers and stakeholders
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $38.00/hr.
