Summary: Provide Finance & Accounting analysis, reporting and operational support to the Corporate Facilities department
Key Responsibilities: • Partner with internal stakeholders & project managers for preparation and submittal of purchase requisitions, supplier quotes, and statements of work; ensure these expenditures are tracked, managed and within budget & forecasts objectives • Collaborate with Corporate Accounts Payable and Corporate Finance groups on month-end close & monthly expense accrual journal entry preparation to ensure timely and accurate reporting • Track purchase requisition and SOW expenditure to monthly & quarterly targets; perform meaningful month-end variance analyses and forecasts to communicate with leadership • Maintain current operations budget model and track real-time actual spend for the department; find efficiencies within systems to optimize budget modelling accuracy • Perform detailed analysis comparing year-to-date financials to annual operating plan and quarterly forecasts inclusive of spending, department headcount and capital expenditure targets • Develop financial reports and presentations to support organizational decision making • Collaborate with internal Procurement, Contracts, Risk Management, and Due Diligence groups for onboarding new suppliers, master services agreements and MSA renewals • Develop tools to manage department’s active supplier contracts list; ensure internal stakeholders are made aware about upcoming expirations • Proactively communicate with suppliers, external accounts receivable, municipal offices & utilities agencies to ensure billing is current and avoid disruption of services
Education and Experience:
Bachelor's Degree in in Accounting, Finance, Business, Economics or related field; minimum 4 years of previous related work experience
Additional Skills: • Proven expertise in MS Office Suite, including proficient-to-advanced Excel experience • Knowledge of Coupa , Qlik / QlikView &, and Power BI is prioritized • Excellent written and verbal communication skills and interpersonal relationship skills • Ability to take ownership of projects and follow through on work to completion • Deep critical thinking, and investigative skills; resourcefulness and curiosity to problem-solve • Solid knowledge of financial concepts and principles and how to apply them within a business function • Ability to manage confidential information with discretion • Strict attention to detail, timeliness and accuracy • Ability to interact professionally with all organizational levels • Ability to manage competing priorities and deadlines • Ability to work in a team environment, including intra-organizational groups supporting a larger department • Competently represent the organization amongst internal and external stakeholders • Ability to build productive working relationships within the organization
CPRA: The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAhr@spectraforce.com.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $41.00/hr.
