Job Title: Finance Operations Manager Length of Contract: 1 year with potential to extend but will be decided later Location: Mettawa, IL, 60045 Part Time Position: Start at 30 hours/week, may increase to 40 depending on capability of candidate and openness to working full 40 hours.
Job Summary: The Operations Manager with Advanced Excel Skills will be responsible for developing sophisticated reports and dashboards using Excel. The ideal candidate will have extensive experience in operations management and demonstrate expertise in excel and various visualization and dashboard tools.
Key Responsibilities:
Create a mechanism for a comprehensive invoice logging system to track incoming invoices and pending payments, facilitating the determination of year-end accruals
Develop a framework for advanced budget tracking systems to effectively monitor and manage expenses including reconciliation of data from financial reports monthly
Create sophisticated reports, dashboards, and data visualizations for leadership budget update and various planning cycles
Create a template for meeting minutes for a Charitable Donations Review Committee that provides a summary of decisions made and records action items
Conduct a thorough review of the monthly donations report provided by Finance to identify any inaccuracies or discrepancies, ensuring compliance execution of transactions for the organization
Provide support during Foundation audit ensuring all required documentation is readily available. Assist in gathering and organizing financial data and records for audit purposes
Collaborate with CRGP SMEs to reconcile data for various reporting requirements
Assist with administrative tasks for updates to various policies and procedures across Corporate Affairs
Create process documents for work being done; talking with individuals who perform the processes and creating an SOP; process document.
Ad Hoc project requests as needed
Requirements:
Bachelor's degree in business, operations management, or a related field
3-5 years of experience in operations management, data analysis, or a similar role
Expert-level proficiency in Excel, including advanced formulas, pivot tables, and macros and data visualization techniques
Strong analytical and problem-solving skills
Excellent communication and interpersonal skills
Ability to manage multiple tasks simultaneously
Knowledge of operations management methodologies and tools
Experience with data analysis software and tools (e.g., SQL, Tableau, Power BI) is a plus
Job description for following responsibilities:
Respond to and triage various inquiries from external organizations for CRGP function
Logging of invoices to track what has come in and what’s pending to help determine accruals at year-end
Budget trackers sophistication
Analytical support for donations report for review committee
Foundation audit support
Reconciliation of data with SMEs for various reporting
Reporting sophistication for leadership budget reports
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $39.00/hr.
