Title: Finance Coordinator II Location: Painted Post, NY Duration: 5 Months Shift: M-F; 8:00 - 5:00; Flexibility in work schedule is expected.
Job Description:
Scope of Position:
Involved in various roles within the Order to Cash (OTC) group to support billing, collections, order release, cash applications, and credit. Utilize systems and tools to actively monitor accounts and take necessary action as the situation warrants. Record customer interactions, both internal and external, within PeopleSoft and SAP to capture information details. Collect customer financial information, historical payment trends and supply to our Credit Manager/Credit Analyst for use in determining appropriate risk on new and existing accounts. Provide analysis of AR Data to OTC Management and participate in group projects as appropriate.
Day to Day Responsibilities:
Work with our business partners and customers, including Customer Service/Commercial groups to support expectations.
Responsible for communicating and resolving issues with our customers at various levels of their organizations.
React swiftly to issues which may arise, to summarize facts and provide recommendations for timely resolution of critical issues. This may include working with different groups to identify and resolve issues
Collection management and resolution of outstanding invoices
Achieve & maintain compliance with established policies & procedures. Follow defined procedures and processes with regards to work responsibilities.
Familiar with banking process, researching, and reconciling statement and accounts.
Monitor automated systems
Ensures that work targets and schedules are met.
Participate in continuous improvement to process initiatives, identifying, implementing and executing changes to standard operating procedures.
Ensure that all necessary SOPs are complete, accurate, and updated as needed.
Evaluate, recommend, and implement process changes needed to keep accounts reconciled and improve controls.
Participates in team projects
Prioritize ongoing tasks, project work, and other initiatives.
Assist Manager and Supervisor with reconciliation and reporting as needed
Required Skills:
Problem solving, analytical skills, exceptional follow through
Effectively manages self and team through a fast-paced environment
Ability to interface at all levels within the organization and instill confidence and trust
Highly proficient with Microsoft Office products including Word, Excel, PowerPoint, Visio, and/or Project Process improvement experience
Attention to detail and ability to abide by standard operating procedures (SOP)
Ability to prioritize work to meet deliverables/timelines in an effective manner
SOX compliance
Desired Skills:
Excellent written and oral presentation skills
Previous skill in banking, invoicing, and credit card processes
Knowledge of Credit Management and Collections
Ability to work across levels throughout the organization
Ambitious - willing to act on own initiative
Ability to be proactive in dealing with Customers.
Ability to act under pressure in a fast-paced, diverse environment
Self-starter with attention to detail, accuracy,
Process oriented and organized
Soft Skills:
Strong teamwork skills and work ethic; ability to function effectively as a contributing team member
Ability to make effective presentations to small groups
Cross-cultural sensitivity
Open minded
Highly collaborative
Required Education:
Associate degree required
Bachelor’s degree preferred
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $19.33/hr.
