Job Title: Executive Office - Administration - Administrative Assistant (Floater) Duration: 6 Months Location: New York, New York
The Executive Office is seeking to add a highly motivated Administrative Assistant. This role is to support various teams consisting of Managing Directors, VPs, Associates and Analysts. Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment.
Job Duties: Coordinate complex, senior-level internal/external meetings and conference calls Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Track requests needed from internal stakeholders and work with senior executive to ensure that responses are provided in a timely manner Maintain an extremely detailed calendar and related logistics Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner Respond and follow up on client requests Coordinate a high volume of domestic and international travel Process expense reports Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Maintain understanding of firm policies
Skills: Excellent interpersonal and communication skills High attention to detail and strong organizational skills Ability to solve problems quickly and efficiently Knowledge of general business, corporate and government cultures Ability to handle highly sensitive, confidential and non-routine information Comfortable working with people at all organizational levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment; be an independent thinker and resourceful Team player with a positive attitude Highest degree of integrity, professionalism, diplomacy and discretion required Strong proficiency in MS Word, Excel, PowerPoint and Outlook
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $40.00/hr.
