Executive Office - Administration - Administrative Assistant (Floater)


New York, New York

2 months ago

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Executive Office - Administration - Administrative Assistant (Floater)
New York, New York

2 months ago

Job Description

Job Title: Executive Office - Administration - Administrative Assistant (Floater)
Duration: 6 Months
Location: New York, NY
The Executive Office is seeking to add a highly motivated administrative assistant (floater). This role involves supporting and managing the schedules and communications of the firm’s top executives. The role requires exceptional prioritization and communication skills, as well as the ability to adapt to a wide range of working styles and responsibilities.  Previous experience in supporting senior executives and the ability to work well under pressure in a busy, fast-paced environment is preferred.
Job Duties
  • Maintain extremely detailed calendars and related logistics
  • Handle phone calls and interact with senior business leaders in a professional and effective manner
  • Coordinate senior-level meetings and conference calls with both internal and external stakeholders
  • Coordinate domestic and international travel
  • Track requests from clients and internal stakeholders to ensure responses are provided in a timely manner
  • Coordinate with internal stakeholders on briefing and presentation materials ahead of meetings
  • Perform other tasks, including but not limited to preparing correspondence and other communications, file organization, research and archiving
  • Process expense reports
  • Maintain understanding of firm policies
  • 2 - 3 years of prior work experience
  • Prioritize and multi-task in a deadline driven environment, as well work well under pressure in a busy, fast-paced environment
  • Flexibility, which is critical to succeeding while covering and adapting to the needs of multiple executives
  • Resourceful and efficient problem-solving and decision making
  • Highest degree of integrity, professionalism and discretion required. Need to be able handle highly sensitive and confidential information
  • High attention to detail and strong organizational skills
  • Excellent interpersonal and communication skills, comfortable working with individuals at all levels of the organization
  • Strong proficiency in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint), Adobe, Zoom and Concur)
  • Team player with a positive attitude
  • Knowledge of general business, corporate and government cultures is preferred
  • Bachelor's Preferred

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $40.00/daily.

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