Title- Executive Events Coordinator I Location- Chicago, IL Duration- 4+ months
The Workplace Services Events Team designs and produces events that bring together executives, partners, customers and employees in the Chicago Tower. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team. We specialize in in-person experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with the Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.
Roles & Responsibilities: -The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events -Continuously research and report innovative and creative event and entertainment options -Solid office management / workplace environment knowledge -Ticketing and planning on Client platform -Strong customer service and executive interaction experience -Understand Client's brand and product positioning with the ability to ensure consistent, on-brand messaging for all events -Continuous development of team playbooks and standard operating procedures -Organize logistics, from beginning to end, for customer facing meetings, town halls, etc. -Pre, onsite and post event logistical management -Key stakeholder for G-Cal calendar management for internal event space -Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams. -Liaise and negotiate with vendors to achieve the most favorable terms for goods and services -Management of event statistics and ad hoc reporting -Manage various workplace projects as assigned -Multitask many events and projects at one time
Required Skills: -Experience will be evaluated based on alignment to the core competencies for the role -Highly personable and customer service focused with great attention to detail -Excellent written and verbal communication with ability to proactively address client's needs -Experience in managing budgets, financial planning and tracking -Excellent problem-solving skills with ability to creatively negotiate demands -Results-oriented, customer-driven, and organized -Knowledge of Client platform -Assess and prioritize workload in a strict deadline centric environment -Thrive on teamwork and overcoming obstacles -Ability to work a flexible schedule as needed -In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $30.42/hr.
