The Executive Associate position provides administrative support for the Analytical Strategy & Operations (“ASO”) team. They will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.
Responsibilities include, but are not limited to: - Demonstrate strong interpersonal skills and diplomacy in all levels of management - Work with minimal supervision, have strong initiative and follow up with focus on details - Phone and calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines - Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs - Maintain current Share Point sites, along with creation of new Share Point sites, as needed - Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses - Prioritize and complete support requests in a timely manner – purchase order requests, etc. - Maintains professional and technical knowledge by remaining current with client's continuous learning modules - Provide back up support as needed to support VP during planned, as well as unplanned (e.g. emergencies, etc.) absences Key Competencies: - High School degree, some college or degree desirable - 8 years administrative or comparable experience; prior client and Project Coordinator experience preferred - Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint, Excel and client's standard applications) - SharePoint experience and knowledge - Knowledge of client's Systems and Processes, including Concur, SAP, Purchase Orders/Requisitions - Successful candidate must be able to learn new tools and systems in an ever evolving environment
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $29.00/hr.
