Executive Assistant II

Job Title: Executive Assistant II
Duration: 8 Months
Location: Remote; PST only

Program Overview
The Admin Specialist Program is a scaled administrative team that supports core areas of admin work including calendar management, expense processing, and travel coordination. The team remotely supports multiple leaders, aiming to give them back valuable time so they can focus on their most critical and impactful work.

Responsibilities

Core Administrative Support

• Provide remote, high-volume support for complex calendaring, travel arrangements, and expense reporting for multiple leaders

• Learn and utilize internal and external tools to manage calendars efficiently

• Communicate effectively with leaders to understand business priorities and tailor support accordingly

• Collaborate with other Admin Specialists and leaders for seamless meeting coordination

• Offer proactive time management recommendations based on leader priorities

• Provide short-term in-team coverage as needed, if bandwidth allows

Basic Qualifications

• 2+ years of experience providing administrative support to two or more executives

• 2+ years managing calendars, travel, and expenses for multiple leaders

• Demonstrated ability to prioritize multiple tasks and activities effectively

• Proficient in Microsoft Office suite

• Ability to exercise sound judgment and discretion, navigating company policies and practices

• Experience working with a Customer Relationship Management (CRM) or ticketing system

Education

• Bachelor’s degree (BA/BS) preferred

• High school diploma or equivalent required

• Experience supporting executive-level leaders is highly preferred

 

About Us: SPECTRAFORCE is one of the fastest-growing workforce solutions firms in the United States. As a diversity-owned business, we place human connection at the heart of everything we do, building strong relationships with both clients and candidates to fill roles successfully. Our teams in North and Central America and India serve more than 150 Fortune clients globally, leveraging custom AI technology to provide direct hire, executive search, nearshoring, offshoring, and project staffing solutions.
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $31.85/hr.