Executive Assistant II

Spectraforce

Austin, Texas


16 days ago

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Executive Assistant II
Spectraforce
Austin, Texas

16 days ago

Job Description

Business Title: Executive Assistant II
Duration: 6+ months
Location: Texas-REMOTE

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 7:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities
  • Core Administrative Support
  • Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
  • Learn and utilize internal and external tools to provide calendar support
  • Effectively communicate with leaders to learn business priorities and apply to support
  • Partner with leaders and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to leaders

Basic Qualifications
  • 2+ years of experience providing administrative support to 2 or more executives
  • 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
  • Experience prioritizing multiple tasks and activities
  • Experience with Microsoft Office
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
  • Experience with a Customer Relationship Management or ticketing system

Education
  • BA/BS preferred
  • High school diploma or equivalent required
  • Experience working with executives is highly preferred
 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.00/hr.