Job Title - Executive Admin Assistant (Onsite) Duration - 12 Months Location - Alameda, CA, 94502 Shift: 9:00am-5:00pm Minimum pay rate starts from - $32/hr on W2
Job Description:
The person will be supporting 12 team members and handling their calendars, meeting scheduling, events, PPT, ordering supplies, handling travel arrangements, expenses/billing, etc.
Will use a system called Onit which is a ticketing system to triage and assign tickets to legal team members
There might be some light Project Management work at times following/tracking meetings ensuring project is moving along as planned.
Looking for high quality type of experience 5 years plus with a Bachelors Degree and would consider experience to be of less quality when the person has job-hopped or is non-relevant.
Will consider 3 years of Solid work experience and a Bachelors Degree
Prefers Corporate level / C-level experience over experience in a law firm
Prefers experience within a Matrix Enterprise Environment or corporate environment supporting legal team as they will be supporting a commercial team in-house that is transactional/reviewing contracts
Top 3 attributes looking for are: 1) Collaborative nature easy to fit with the culture; 2) Being Pro-Active as this is a busy team and fast-paced, very demanding business team needs and will rely on Admin. to anticipate team member's needs; 3) Organization skills - organized and able to handle competing priorities for the various team members.
Exp working in a large company is a plus.
Healthcare is a plus.
This is a commercial legal team. In-house transactional. Reviewing contracts. This exp would be great
Paralegal degree – they may want exposure. They might work.
Corporate legal and corporate enterprise is preferred.
How would you understand the top skills from a resume? - initiatives. If they have initiated something that is out of their scope of work. They stepped aside from their day-to-day tasks. Generally, a lot of that comes doesn’t come out in the resume but they can mention in resume specifically if they have been a part of red cross society. Examples of working in a team environment. Team activities and projects. Please mention that in the resume.
Would you be open to candidates who has supported at an executive level to VP, CEO who can make arrangements. – yes, would be open to this exp.
Travel- they might have to go the south campus or north campus for delivery of documents. It would be required once a month. They wanted to raise the awareness for the travel part. Pull drivers report if required.
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, and hospital indemnity insurances. Additional benefits SPECTRAFORCE offers to the eligible employees include commuter benefits, 401K plan with matching and a referral bonus program. SPECTRAFORCE offers unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws.
Note: The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) effective January 1, 2020; and all data privacy and laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAhr@spectraforce.com
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $32.00/hr.
