Documentation Specialist

Position Title: Documentation Specialist
Work Location: Remote/Hybrid
Assignment Duration: 4-5 months
Work Schedule: US business hours required
Work Arrangement: Remote or hybrid options available
 
Position Summary:

• The Organization is seeking a highly detail-oriented Documentation Specialist to support the processing of Change Requests and Change Notices (CR/CN) for an ongoing software upgrade initiative.
• This individual will facilitate the creation, coordination, and release of CR/CNs within the organization's Windchill Product Lifecycle Management (PLM) system.
• This position plays a critical role in ensuring documentation impacted by the software upgrade is accurately updated, reviewed, approved, and released in accordance with quality system requirements.
• The role requires strong communication skills, exceptional attention to detail, and the ability to manage multiple concurrent changes while partnering with cross-functional stakeholders.

 
Key Responsibilities:

• Oversee the creation, processing, and release of concurrent CR/CNs in support of a software upgrade project
• Review CR/CN content for quality, consistency, and adherence to the organization's documentation standards
• Initiate contact with CR/CN approvers, providing background on changes and ensuring timely reviews
• Provide support through document formatting and gathering necessary supporting information for the changes
• Partner with project Subject Matter Experts (SMEs) to ensure accurate CR/CNs
• Manage multiple priorities and deadlines simultaneously with minimal supervision

 
Qualification & Experience:
Required Qualifications:

• Minimum Bachelor’s or if candidate has worked a similar assignment with Client, this can be waived
• Experience with engineering change management processes in a regulated environment (medical device, pharmaceutical, or similar)
• Strong attention to detail to ensure first-time quality of CR/CNs being processed
• Excellent organizational and project coordination skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong stakeholder communication and follow-up skills
• Ability to work independently with minimal supervision
• US-based and available to work US business hours

Strongly Preferred Qualifications:

• Previous CR/CN processing experience in the organization's Windchill PLM system (highly preferred)
• Exposure to other enterprise systems (MES, JDE, SCADA, Maximo, PowerBI)

 
Additional Information:

• Candidates with Analyst, Specialist, or Coordinator backgrounds are encouraged
• Engineering background is not required but will be considered if all qualifications are met

 
 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.This position's pay range is $30.00/hr - $32.00/hr.