Document Specialist I


Temecula, California

10 days ago

Similar Jobs
Document Specialist I
Temecula, California

10 days ago

Job Description

Title - Document Specialist I
Duration- 12 Months 
 Temecula, CA, 92589
Shift- 8:00 am - 5:00 pm

Job Description:

  • Provides a variety of technical services to support customs and trade compliance at the site/division level, ensuring compliance with all relevant customs regulations and trade laws and regulations, including 19CFR, 15CFR, FDA, USDA, and other US regulatory agency requirements.
  • Supports department by applying basic understanding of regulations to address a variety of import/export compliance issues, including tariff classification, Customs valuation, FDA inquiries, and other regulatory requirements.
  • Depending on the site/division, incumbents may specialize in import and/or export related activities.
  • Will learn and apply basic skills of import/export regulations and requirements to support business needs.
  • Will ensure each file has an HTSUS code and/or ECCN classifications and will address import and export compliance issues related to 19 CFR and 15 CFR.
  • Prepare import/export related documentation, which may include commercial invoices, export declarations, bills of lading, etc.
  • Ensure timely and accurate response to Broker Requests for Information and follow up to ensure resolution.
  • Communicate with shipment owners informing them of their shipment’s status using the Track Trace and C2 systems.
  • Maintain and update site Item Master Log; work with site/division regulatory to ensure accuracy and completeness of FDA product codes and affirmation of compliance codes.
  • Conduct effective and timely transactional review/audit of all import/export records. Elevate issues requiring correction or further review to supervisor/manager.
  • Reviews will include using various systems to confirm data. The expectation is to be able to effectively know which system houses which data and navigate efficiently.
  • The import/export log is to be maintained daily and all entries in the logs are to be accurate and done immediately as a record is reviewed.
  • As applicable work with brokers to resolve broker/freight invoice issues/discrepancies.
  • Provide timely customer service to all incoming critical phone calls, miscellaneous phone calls, and emails.
  • Personally maintain knowledge on the latest Customs, FDA, and other government agency import regulations.
  • Min 2 years, 2-3 years experience in import/export operations, international business, or other related field.
  • Experience in import/export operations, international business, or other related field is preferred, but not required.
  • Sound problem solving abilities and close attention to detail required.
  • Effective communication (written and oral) and interpersonal skills are critical for this position.
  • Proficiency in database, Excel, SAP and other software programs.



About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.70/hr.