Job Summary: The Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) is looking for a Document Control Specialist at the Pueblo, CO location. This position will report to the Document Control or Records Management Supervisor at the PCAPP project. The position performs document control/records management and administrative duties on the Pueblo Chemical-Agent Destruction Pilot Plant (PCAPP) Project in Pueblo, CO. Responsibilities include processing project documents in accordance with procedures and guidelines using Client’s electronic document management system and performing records management/turnover tasks. Interfaces with all levels of project personnel, and performs other duties as assigned. This is a long-term assignment with a 9-80s schedule (with work hours from 6:30am 4:00pm Monday Thursday, and 6:30am 3:00pm every other Friday); or a 4/10 schedule (Monday through Thursday or Tuesday through Friday). This position may require additional overtime hours as considered necessary. Major Responsibilities Based on established work processes, review, log, copy, distribute and file all outgoing and incoming communications, constructionPerform data entry using Info Works, Client’s electronic document management system.
Prepare and process records for scanning and archiving.Perform quality control of scanned images and data entry.
Perform records management, validation, and turnover tasks.
Perform a variety of administrative tasks.Extract reports and perform a variety of queries using standard office automation tools and Info Works.
Provide general and technical support to project personnel in the use of InfoWorks.
Interface with internal and external customers on a routine basis; interface with other groups in the resolution of questions orproblems.
Establish and maintain an electronic and hard copy filing system of project documents or departmental documents, such as engineering design, procurement and supplier documents, manuals and procedures, communications, or any other department- specific materials.
Maintain hard copy stick files of engineering drawings and change documents.
Assemble information, such as status reports, for supervisor and other department or project personnel as requested.
Keep abreast of department technologies, techniques, and services relevant to area of responsibility and make recommendations.
Education and Experience RequirementsHigh School Diploma or equivalent and 1-2 years of experience.
Must have good data entry and inventory database skills. A skills assessment will be administered to test proficiency.
Minimum Qualifications:
Knowledgeable in Microsoft Word, Excel, and Outlook.Demonstrated ability to set up and maintain project, document control or departmental filing systems and procedures.
Ability to learn new software applications.
Ability to provide guidance to others in work group.
Demonstrated familiarity with processing a variety of project documents and document processing requirements.
Professional oral and written communication skills.
Willing to perform repetitive data entry required.
Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control anddeadlines.Good interpersonal skills and proven record as a team player.
Ability to perform multiple tasks and adapt to changing priorities.Good organizational skillsAbility to type accurately; ability to format properly.
Ability to work overtime on a short notice as required.Ability to lift items weighing up to 50lbs.
Preferred Qualifications:Previous data entry experience with InfoWorks or similar electronic document management systems.
Knowledge of document control/records management and associated work processes.
Ability to validate documentation and perform records turnover tasks.
Previous administrative/clerical experience in an Engineering, Construction, or Operations work environment. Prior experience on a Chem-Demil project.This PCAPP position falls under the scope of the McNamara-OHara Service Contract Act of 1965 (SCA). The SCA requires PCAPP to provide employees with benefits and wages no less than the amounts the Department of Labor has established for the location and classification in which the employee will be working. This position is designated as a safety-sensitive position and is subject to the requirements of the PCAPP Medical Safety Reporting Program. A safety-sensitive position refers to a job role where the employee's performance could significantly impact the safety and well-being of themselves, others, or the environment. Designation as a Safety-Sensitive position is due to one or more of the following criteria:The ability to work in a constant state of alertness and in a safe manner. Respond during contingencies, taking urgent or emergency action as necessary to prevent personnel injuries or damage to equipment or the environment.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $34.37/hr.
