Title: Document Control Specialist IV Duration: 1 year Location: Calgary or Edmonton Alberta Hybrid Model: In-office (Monday, Tuesday & Thursday) Remote (Wednesday & Friday) Interview process: There will be 2 interviews. 1st: MS teams / 2nd: In-person. High Level Description: The ideal candidate should possess expertise in Gas, Liquids, and Power projects, demonstrating a comprehensive understanding of the documentation and turnover process requirements specific to each commodity. Proficiency in tracking the lifecycle of asset data, coupled with advanced knowledge of various document processing and information management tools, is essential. In this role, collaboration with cross-functional teams will be crucial to ensure the seamless turnover of records to Business Units and to validate asset data effectively.
Specific Accountabilities: This position encompasses a diverse array of Document Control and Records Turnover services throughout the project lifecycle. Key responsibilities include:
Delivering Document Control and Records Turnover services for Gas, Liquids, and Power projects, while supporting and communicating Business Unit requirements across the project lifespan.
Coordinating with internal and external parties to ensure timely turnover of vendor records in compliance with Final Vendor Data Book requirements.
Processing project documentation for retention through the auditing of records, asset data, and the attribution of metadata.
Collaborating with internal and external stakeholders to address and rectify record and data deficiencies, while independently managing multiple projects in a fast-paced environment. Proactively resolving problems and providing innovative solutions.
In addition, the role involves providing specialized and technical support and leadership to the project teams by:
Interpreting project-specific business requirements, ensuring alignment with project lifecycle gating methodologies, and compliance standards for records turnover to the appropriate Business Authorities.
Recommending process improvements to enhance efficiencies within the team and stakeholder groups.
Offering expertise in using and integrating existing information management tools and applications (SharePoint, Excel, Word, PowerBI, Bluebeam, etc.) to facilitate effective project management.
Knowledge, Skills & Abilities:
Diploma in Information/Business Analysis/Records Management/Library Studies or equivalent post-secondary education coupled with relevant experience.
A minimum of five (5) years of experience in a project environment or equivalent related field.
Demonstrated expertise in identifying, tracking, and managing data pertaining to assets.
Proven ability to work autonomously and with minimal supervision.
Strong computer skills, including advanced proficiency in Microsoft Office Suite, SharePoint, OneDrive, and Teams.
Experience and/or developmental knowledge of SharePoint or other document control systems.
Self-motivated team player with the ability to collaborate effectively with team members to achieve deliverables.
Exceptional analytical, interpretive, organizational, and problem-solving skills.
Capacity to handle a high workload, tight timelines, and high-impact activities.
Skillful in prioritizing and managing multiple assignments, meeting established deadlines while aligning with project requirements.
Outstanding communication skills, both written and oral.
Excellent interpersonal skills, displaying the ability to share experience and knowledge with others.
Possesses a keen attention to detail.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers a Group Registered Retirement Savings Plan (RRSP) Program to all eligible employees. Additionally, our employee discount program provides exclusive access to thousands of discounts on travel, entertainment, and more. SPECTRAFORCE offers unpaid leave as well as paid sick leave, paid holidays, and paid vacation as required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered, or any other prohibited grounds as identified by provincial or territorial law. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $42.96/hr.
