Document Control Specialist
Function: Quality Systems / Document Control
Department / Reports to / Location: To be assigned
Role purpose
Administer controlled documents and records through established lifecycle processes. Help ensure current, approved information is available to intended users and that document changes and archival activities are traceable.
Key responsibilities
• Receive, route, format, and process document or change requests in accordance with established procedures.
• Verify required metadata, approvals, effective dates, training impacts, and attachments before controlled release.
• Maintain document repositories, archives, retention records, and access controls as assigned.
• Respond to user questions regarding document status and provide support for audits or records retrieval.
• Identify process errors or recurring documentation issues and support improvements to document-control practices.
Baseline qualifications
• Experience in document control, records management, quality administration, or a related support role.
• Strong accuracy, organization, and written communication skills.
• Ability to manage deadlines, confidential records, and controlled workflow requirements.
Preferred experience
Experience with electronic document-management or quality-management systems.