Document Control Professional (Records Analyst) 3+ Months Torrance, CA
Overview: Under general supervision, you will be responsible for performing professional and administrative work in administering a records management program, Work involves responsibility for developing, implementing and directing the overall records creation, maintenance and disposition system for the control of all records.
Responsibilities:
Conduct information gathering sessions with key contacts from each department to review and inventory the documents which the department is responsible for creating and/or maintain.
Create and/or Modify the Document Retention Schedule for each department.
Coordinate and confirm system updates are completed correctly.
Assist with physical inventory remediation (review documentation, classify documents per the document retention schedule, and identify department responsible for documents)
Assess IT systems and ensure that all records are properly managed and retained in accordance with legal and regulatory requirements.
Oversees and directs retention requirements for systems and collaborates with IT and appropriate stakeholders to implement countermeasures to ensure compliance to policy and remediate risks. Develops, communicates, and monitors countermeasures to stakeholders to gain support and compliance.
Sets and directs the records audit plan and schedule for periodic verification of appropriate retention of electronic records within systems.
Establishes processes to ensure that all PII retention requirements are documented per system and data is disposed of in accordance with legal and regulatory requirements.
Other tasks as assigned.
Job Specific Skills:
Strong organization skills and ability to manage/track projects
Problem solving skills with the ability to resolve business issues independently
Ability to communicate with all levels of management across all honda companies
Proven ability to maintain confidentiality
Computer literacy
Interpersonal skills
IT experience
Physical Demands:
Physical activity required including bending, reaching, lifting and prolonged periods standing
May lift and/or move up to 50 pounds
Notice to California Applicants: SPECTRAFORCE® is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $25.00/hr.
