Document Control Coordinator


Thousand Oaks, California

15 days ago

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Job Description

Job Title: Document Control Coordinator
Duration: 1 Year
Location: Thousand Oaks, CA
Will assist with a document archival project - needs document control experience.
The successful candidate will be part of the Quality Management System, working in-person, at the Thousand Oaks Campus, in the Document Management File room.
Basic Qualifications   
Associate degree and 2 years of experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of experience
Top 3 Must Have Skill Sets:   
• Must have basic understanding of the cGMPs and good documentation practices
• Strong organizational skills
• Attention to detail oriented, including the ability to proofread documents or electronic entries
• Able to effectively and professionally, communicate with clients (verbal and written)
• Basic project management skills
• Administrative support skills
• Professional client engagement skills
• Able to troubleshoot problems and resolve issues
• Experience using various digital software, including:
o Microsoft suite of products: MS Outlook, Word, Excel, PowerPoint, Sharepoint site, etc.
o Smarrtsheet and Forms creation
Day to Day Responsibilities:  
• Address client requests and inquiries associated with the document management and the Infolinx system
• Pull reports, evaluate data, and support performance metrics reporting
• Provide on-site support with audits and inspections
• Provide on-site support with document archival related tasks, including quality review
• Lead or co-lead projects or initiatives as needed
• Maintain and/or edit team Sharepoint site
• Ensure adherence to Good Manufacturing Practices (GMP) and Good Documentation Practices
• Manage the Document management Archive file room to ensure organization, cleanliness, and inspection ready state
• Perform quality check of submitted documents and ensure good documentation practices
• Work with clients to ensure errors are corrected and addressed to support off-site archiving
• Engage in an effective and professionally conducted communication with clients (verbal and written, as applicable)
• Lift or move boxes up to 15 lbs.
• Follow step-by-step instructions and perform repetitive functions consistently and accurately
• Work both independently, as well as in a team setting
• Scan and loading of documents into the Electronic Document Management System
• Educate clients on DMS archival process, answer general archival related questions, troubleshoot problems, and address issues/complaints
Possible Extension: Yes
Red Flags:      
Job hopper
No GMP experience
Poor communication skills
Interview Process:     
Initial interview: video call
Final interview, in-person on ATO campus
Note: The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $18.54/hr.