Department Specialist


Plymouth, Minnesota

a month ago

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Job Description

Job Title – Department Specialist
Location - Plymouth, MN 55441
Duration - 06 Months (Possibility of Conversion)

Summary: This position will be responsible for offering Procurement, Logistics, and administrative support of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical devices and drug products.

Essential Duties and Responsibilities:
• Greet and welcome guests.
• Answer, screen, and forward incoming phone calls.
• Ensure reception area is tidy and presentable.
• Order front office supplies and keep inventory of stock.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Update calendars and schedule meetings.
• Track and report costs to upper management.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Coordinate with departmental staff to coordinate activities.
• Coordinate with outside vendors.
• Act as liaison between customers and various departments.
• Maintain customer and vendor relations.
• Receive, sort, and distribute daily mail/deliveries.
• Provide national and international shipping support.
• Lead direct and indirect procurement efforts for the site.
• Ensure that accounts are paid in full, and notify the clients or supervisors when accounts are past due.
• Create and manage invoices and credit memos.
• Oversee accounting functions, including sales, general accounting, accounts payable, and accounts receivable.
• Review financial records for accuracy and review billing invoices, purchase orders, and inventory reports, and monitor the accounts payable and accounts receivable functions.
• Other duties as assigned.

• 4+ years experience in operations of a large-scale (100+) volume R&D/Manufacturing environment, including customer service, receiving, inventory, stocking, purchasing, logistics.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.

Education and/or Experience:
• Associate degree in related field with 4+ years’ experience.
• High School Diploma with 6+ years experience.

Physical Requirements:
• This position may involve exposure to biohazards, and hazardous chemicals.
• Ability to lift/carry 25 lbs.
• Bend, stoop, sit, kneel and/or stand for extended periods of time 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $32.00/weekly.