Title: Department Coordinator Department: Finance and Accounting Location: Bellevue, WA 98005 Duration: 6 months
PURPOSE OF JOB: The Department Coordinator is responsible for performing a range of clerical and administrable tasks to support daily operations in an office setting. This role serves as the point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands. The idea candidate should be adept at multitasking and be able to handle both administrative and clerical responsibilities effectively.
JOB DUTIES/RESPONSIBILITIES: Responsibilities include, but are not limited to: • Oversee guest experience, sorts incoming mail and packages. • Provide general administrative and clerical support. • Maintain the Bellevue office condition and cleanliness and arrange necessary work orders for repairs. • Perform vendor invoice data entry, vendor payment, and employee expense reimbursement. • Assist with Accounts Receivable invoice mailing. • Assist various departments with administrative/clerical tasks. • Inspect and perform quality check on returned products. • Assemble/disassemble package/products and ship to vendor. • Distribute, scan, and ship demo product to customers. • Organize and maintain physical filing system. • Organize office layout, purchase office supplies, and maintain proper stock levels. • Other tasks as assigned.
SKILLS, ABILITIES AND OTHER REQUIREMENTS: • Excellent knowledge of Excel and Office applications. • Oral and written communication skills. • Excellent analytical, organizational, interpersonal, and problem-solving skills. • Ability to work with people at all levels of the organization. • Self-starter with ability to work independently with minimum supervision.
QUALIFICATIONS: • AA/BA Degree • 1-3 years of relevant experience in an office setting • Must have the highest level of integrity and business ethics. • Strong verbal and written communication skills. Ability to tailor and deliver messages at various levels within the organization.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $29.00/hr.
