Job Title: Contracts and VM Analyst Sr Duration: 6 months (Possible contract to hire) Location: 100% remote Schedule: 8:30-5:00(1 hr lunch), M-F OT: Potential for 5 hours weekly
Position Summary: Project Harmony (HR Transformation)- The contractor will be working with appropriate stakeholders to assist with HR Transformation vendor integrations that require contracts and statements of work. The Contract and Vendor Management Analyst Senior is responsible for creating and reviewing contract terms and conditions with Contract Negotiators and customers, typically less than $500,000 in the Company's spend on goods and services. Ensures that all negotiated deals are properly managed through contract execution. Collaborates with others to drive vendor performance and determine what capabilities and product offerings meet the needs of the business.
Educations/Experience
Bachelor's Degree in a business or related discipline (e.g., Business Management) and a minimum of four years of experience in business, sourcing and/or developing and maintaining vendor relationships.
In lieu of a degree, a minimum of six years related work experience in business, sourcing and/or developing and maintaining vendor relationships may be accepted.
Skills:
Skills in Excel Intermediate level (familiar with formulas and VLOOKUP)
Understands Contractual Language
Excellent Reading Comprehension
Understands Legal Commercial Language
Excellent Negotiating Skills
Organizational Skills and ability to work on multiple projects
Listening, verbal and written communications skills with the ability to present information to internal teams
Experience with COUPA (In lieu of experience with Coupa, familiarity with other source to pay tools (i.e. SAP Ariba, etc)
Job Responsibilities:
The contractor will be working with appropriate stakeholders to assist with HR Transformation vendor integrations that require contracts and statements of work.
The contractor will work with negotiators on the team and will assist them with multiple tasks, as well as their own deals (they'll be shown what to do)
The contractor will be leveraging Excel to conduct pricing analysis, net present value of deals and other financial measures
Contractor will need to perform contract submission, routing, approval, and purchase order execution in COUPA (source-to-pay tool)
Additional notes: The manager made mention that we need to be upfront with the candidate and to let them know that there is busy work with this role and it's all important to the process and it all needs to happen in the same time. They'll be working in systems: risk, security and legal. There will also be a lot of meetings and they'll need to find time to attend them
Who is this worker's main interaction going to be with?
A new manager, one negotiator and 2 vendor managers
Will the contractor be working independently, or will they be collaborating with team members and/or a manager to complete tasks?
Independent and collaborate with other vendor managers and their teams
How will performance be measured:
Quality of the contracts; Timeliness of completion; Data Accuracy; and Stakeholder Management
What would stand out on a resume?
IT Procurement
Category Management
Consulting Experience is definitely a nice to have
What job titles to look at on a resume: Buyer, sourcing analyst, PM, portfolio analysts, comparison on pricing, look at data, etc. Procurement titles. PMs could become negotiators without even knowing it, but they would need experience as a negotiator and understand contract language, amending and updating, procurement experience is necessary.
Interview Process:
2 rounds of video interview
Essential Duties & Responsibilities:
Develops and maintains relationships with internal and external stakeholders (e.g., vendors, business and platforms).
Manages and monitors vendor performance per contract agreements.
Develops SLAs and Key Performance Indicators (KPIs) for inclusion in contract negotiations. Drives continuous improvement in vendor performance against appropriate SLAs and KPIs.
Facilitates meetings between vendors and Company stakeholders (e.g., gathering requirements, identifying solutions, vendor performance).
Functions as the point of contact for contract and vendor service issues from business partners and assigned vendors.
Administers the vendor feedback process, which includes collecting, integrating, analyzing and communicating information. Makes suggestions for process improvements.
Coaches and provides on the job training to others on a variety of vendor management topics.
Works with appropriate stakeholders to prepare Requests for Proposals (RFPs) and Request for Information (RFIs) for new vendor technologies and assists with vendor selection.
Knowledge, Skills, Abilities:
Technical aptitude and the ability to analyze requirements to determine the appropriate vendor to deliver business needs.
Vendor management skills.
Analysis and problem-solving skills with the ability to analyze data from various sources to determine next steps.
Organizational skills and ability to work on multiple projects and/or assignment simultaneously.
Listening, verbal and written communications skills with the ability to present information to a variety of audiences.
Ability to work in a team-oriented environment.
Ability to adapt to new situations and learn quickly.
Ability to research and maintain awareness of emerging technology terms and concepts.
Facilitation and meeting management skills with the ability to create a framework that encourages participation and productivity.
Ability to coach and help others learn knowledge or skills in a specific area.
Physical Requirements / Working Conditions
Typical office environment requiring the use of typical office equipment e.g., computers, phones, etc.
Computer keyboarding, computer monitor and mouse use including reaching forward, grasping, finger and wrist manipulation, and neck bending and turning near vision is necessary for computer monitor use.
If working in an Emerging Workspace, or similar working arrangement, lifting of laptop equipment, files and or personal belongings weighing 10 lbs. or less is required.
May require long periods of sitting.
May require prolonged repetitive use of the upper extremities.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $49.33/hr.
