Job Title: Contracts and VM Analyst Duration: 11 months Location: 100% remote Shift: 8-5 PM EST, M-F (Some flexibility)
Position Summary: The Contract and Vendor Management Analyst is responsible for creating and reviewing contract terms and conditions with Contract Negotiators and customers, typically less than $200,000 in the Company's spend on goods and services. Ensures that all negotiated deals are properly managed through contract execution. Collaborates with others to drive vendor performance and determine what capabilities and product offerings meet the needs of the business. This Contracts and VM analyst will fall somewhere between Procurement Mgmt. and Contracts.
Day to Day Responsibilities:
Working with the RFP Team and IT Project Management Team
Responsible for multiple projects
Building vendor relationships
This candidate will go between the business and vendors
Scheduling demos of software products
Gathering Meetings
Building the RFP Scorecard
Vendor Interaction
Help guide the team to build the technology required
Plain Summary: The proposal will be in the system, test the product, proof of content, who has the best, who is the least expensive and assist in negotiating the contract.
Examples of RFPs: Compensation tools; technology for hardware; expense tool management; HR system; commercial items; etc.
Top must-have skills / Candidate Requirements:
Ability to manage and maintain vendor relationships
Skilled at negotiation
Time management
Sourcing experience with Technology
Procurement project management skills
Listening, Verbal and written communication
Ability to adapt to new situations and learn quickly
Ability to research and maintain awareness of emerging technology terms and concepts
Nice to have experience?
Someone who has run Technology Request for Proposals and having worked with 5+ Vendors
What will separate an average candidate vs a great candidate on a resume?
Experience in Project Management
High level RFP experience; Vendor Management Experience and Contract Negotiation Experience
Degrees or certifications required/Years of overall experience required:
In lieu of a degree, a minimum of four years related work experience; HOWEVER, if a candidate has 2 years of HIGH-LEVEL experience with RFP of technology, they will consider the candidate
How many contracts will this resource be working on at one time?
High level Contracts that will take months- 2 or 3, but smaller contracts, approximately 8-10 at a time
Who is this worker's main interaction going to be with?
Interacting with IT, Security, Risk Business
Will the contractor be working independently, or will they be collaborating with team members and/or a manager to complete tasks?
Both
How will performance be measured:
Observation: Success to Customers, Efficiency getting things scheduled and evaluated.
Interview Process:
1 round of video interview
Essential Duties & Responsibilities:
Develops and maintains relationships with internal and external stakeholders e.g., vendors, business and platforms Manages and monitors vendor performance per contract agreements.
Assists in the development of SLAs and Key Performance Indicators KPIs for inclusion in contract negotiations.
Assists with continuous improvement activities in vendor performance against appropriate SLAs and KPIs.
Participates in meetings between vendors and Company stakeholders e.g., gathering requirements, identifying solutions, vendor performance.
Functions as the point of contact for contract and vendor service issues from business partners and assigned vendors.
Education and / or Experience:
Bachelor’s degree in a business or related discipline e.g., Business Management and a minimum of two years of experience in business, sourcing and or developing and maintaining vendor relationships.
In lieu of a degree, a minimum of four years related work experience in business, sourcing and or developing and maintaining vendor relationships may be accepted.
Knowledge, Skills, Abilities:
Technical aptitude and the ability to analyze requirements to determine the appropriate vendor to deliver business needs.
Ability to manage and maintain vendor relationships.
Knowledge of software asset management terms and concepts.
Analysis and problem-solving skills with the ability to analyze data from various sources to determine next steps.
Organizational skills and ability to work on multiple projects and or assignment simultaneously.
Listening, verbal and written communications skills.
Ability to work in a team-oriented environment.
Ability to adapt to new situations and learn quickly.
Ability to research and maintain awareness of emerging technology terms and concepts.
Physical Requirements/Working Conditions
Typical office environment requiring the use of typical office equipment e.g., computers, phones, etc.
Computer keyboarding, computer monitor and mouse use including reaching forward, grasping, finger and wrist manipulation, and neck bending and turning near vision is necessary for computer monitor use.
If working in an Emerging Workspace, or similar working arrangement, lifting of laptop equipment, files and or personal belongings weighing 10 lbs. or less is required.
May require long periods of sitting.
May require prolonged repetitive use of the upper extremities.
CPRA: The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAhr@spectraforce.com.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $38.66/hr.
