Contracts & Sourcing Specialist II

Job Title: Contracts & Sourcing Specialist II
Duration: 12 Months 
Location: Remote 

Summary: 

Support activities related to the sourcing and contracting of services and equipment/material under a Sourcing Manager. 

Job Responsibilities: 

• Collaborate with stakeholders and cross-functional (XFN) partners: 

• Resolve issues related to Contract and Purchase Request (PR) processes (e.g., vendor legal entity name changes, inactive vendor status, Third Party Assessment (TPA) mismatch with vendor legal entity name in Contract Record). 

• Post issues and follow up on various workplace groups. 

• Update and maintain trackers/tools: 

• Load negotiated contract rates into the Rate Card. 

• Clean up, review, monitor, and ensure data integrity of the Facility Operations (FacOps) Critical Services dashboard and the IDC Financial Management System (FMS). 

• Create and update trackers (e.g., Master Statement of Work (MSOW) contract number and template version control, vendor transition progress, contract termination, and category-wide contract issuance). 

• Update supplier contacts (e.g., relationship ladder). 

• Provide stakeholder support: 

• Offer light guidance on intake process and questions. 

• Triage site operational issues and escalate to the Sourcing Manager if unresolved. 

• Assist Sourcing Manager with contracting: 

• Review and negotiate low-risk contract drafts. 

• Review and validate Purchase Order Exhibit (POE) details and simple contract amendments/extensions against contracted rates and terms. 

• Draft contract deal summaries. 

• Support contract management optimization. 

• Provide analytical support, including but not limited to: 

• Pulling data and consolidating information. 

• Performing spend analysis, bid leveling, and rate comparisons. 

• Interact with suppliers: 

• Guide suppliers on the Client processes and procedures as needed. 

• Track and follow up with suppliers on Business Review action items. 

• Train new suppliers on KPI reporting process, ensuring reporting compliance and reviewing supplier data integrity. 

• Support on non-baseline equipment: 

• Create the Client's Part Numbers for new equipment. 

• Maintain the equipment Price List and perform Bill of Material checks on requests. 

• Coordinate and issue RFP events for pricing requests, Change Orders, and PO issuance. 

• Conduct commercial analysis and price comparison from bidders. 

• Issue POs/COs to suppliers. 

• Train and onboard suppliers on the use and process of the Client's sourcing tools. 

• Update and manage process documentation. 

• Provide ad hoc project support and other duties as needed (e.g., invoice audits, preferred supplier list cleanup, implement process efficiencies, etc.). 

Skills and Experience: 

• Verbal and written communication skills, attention to detail, negotiation skills, and interpersonal skills. 

• Ability to analyze financial reports, price proposals, and other technical data. 

• Ability to accurately document and record information. 

• Knowledge of applicable laws and regulations related to purchasing. 

• Knowledge of supply chain management. 

• Experience in process improvements and driving value for an organization. 

• Experience working in a multi-regional/global environment. 

• Proficiency with Microsoft suite (Word, Excel, and PowerPoint) and Google Productivity Suite (GDocs, GSheets, GForms, and GSlides). 

• Relevant experience ranging from 2–6 years. 

Education/Experience: 

• Bachelor's degree in business, economics, finance, or a related business field preferred. 

 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
 
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
 
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
 
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer. 


At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $26.32/hr.