Position Title: Communications Specialist Location: Mettawa, IL 60045 Work Schedule: Onsite Tuesday–Thursday (3 days/week) Duration: 6 Months (Possible Extension)
Position Overview We are seeking an experienced Communications Specialist to support internal communications within the Business Technology Solutions team. This is a newly created role designed to consolidate communication responsibilities across the department and improve structured messaging across a dynamic and growing organization. The role supports approximately 170 employees and contractors and works closely with U.S. Commercial teams, cross-functional stakeholders, and international partners. This is a hands-on execution role and not a people management position. The specialist will work directly with leadership, including VP-level stakeholders, and support high-visibility, high-impact initiatives. The ideal candidate is an exceptional writer who can synthesize complex information into clear, concise, and actionable messaging while maintaining consistent branding and structured communication frameworks.
Key Responsibilities
Develop and execute internal communication strategies aligned with organizational objectives
Create clear, concise, and engaging communications for diverse audiences (U.S. and global)
Deliver standardized messaging using established templates and branding frameworks
Support high-visibility, high-impact initiatives such as End-to-End and Next Gen CRM projects
Provide timely and transparent project status updates
Draft emails, newsletters, leadership messaging, team announcements, and internal articles
Develop and maintain structured communication frameworks and internal processes
Support organizational change management initiatives and technology rollouts
Create and update SharePoint content
Develop PowerPoint presentations and stakeholder decks
Create tutorial and explainer videos to support project rollouts and organizational changes (approximately 5% of role)
Coordinate proactively with cross-functional and global stakeholders
Draft project documentation and reinforce communication best practices across the department
Required Qualifications
Bachelor’s degree required
5–7 years of Internal Communications or Marketing Communications experience
Exceptional writing, editing, and proofreading skills
Proven experience supporting cross-functional and/or global projects
Strong ability to synthesize complex information into clear, actionable messaging
Strong PowerPoint creation skills (required)
Experience creating tutorial or explainer videos (required)
Experience drafting project documentation, newsletters, and internal communications
Experience working with SharePoint
Proficiency in Microsoft Office Suite, especially PowerPoint
Comfortable working in a fast-paced, evolving environment
Preferred Qualifications
Experience with Figma (currently in use)
Experience with Adobe Premiere Pro, Photoshop, Illustrator, Canva, or Staffbase
Exposure to change management initiatives
Strong organizational and project management skills
Ability to build structure and improve communication frameworks across teams
Role Highlights
Newly created role within a growing organization
High exposure to leadership and executive stakeholders
Opportunity to work on strategic, high-impact initiatives
Dynamic and evolving environment
Strong opportunity for long-term growth and learning
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 38.00/daily.
