Position Title: Communications & Administration Coordinator (Marketing) Work Location: Portsmouth NH 03801 Assignment Duration: 12 Months Work Arrangement: Onsite
Position Summary: Communications & Administration Coordinator supports The Organization's Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. This role focuses on content formatting, publishing, coordination, and organizational tasks that enable efficient delivery of internal communications and site initiatives.
Background & Context: Working under close guidance, this role helps ensure communications are accurate, timely, and aligned with site and global standards while supporting the team’s operational needs.
Key Responsibilities: • Assist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team direction • Support updates and maintenance of The Organization's intranet (CoLab), including posting content and ensuring pages are current and accurate • Proofread and edit communications materials for clarity, consistency, and adherence to corporate style guidelines • Compile content submissions from stakeholders and prepare them for review and publication • Support the execution of internal communications campaigns (i.e., events, volunteerism, etc.) by preparing materials in alignment with team direction • Provide general administrative support to the Communications and Administration team (e.g., scheduling meetings, managing calendars, tracking deliverables) • Maintain communication calendars and shared documentation to support planning and reporting • Assist with coordinating logistics for site events, meetings, and communications activities • Support data tracking and reporting by compiling basic metrics (e.g., engagement data, participation tracking) • Other duties as assigned
Qualification & Experience: • Associate’s or Bachelor’s degree in Communications, Business Administration, or a related field preferred • 0–2 years of experience in communications, administrative support, or a related role • Strong written and verbal communication skills with attention to detail • Basic copyediting and proofreading skills • Highly organized with the ability to manage multiple tasks and deadlines concurrently • Proficiency in Microsoft Office (Word, PowerPoint, Excel) • Familiarity with SharePoint, intranet tools, or content management systems preferred • Strong collaboration and customer-service mindset when working with internal stakeholders • Ability to work under close supervision and follow established processes and guidelines
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 30.00/hr.
