Job Title: Buyer II Duration: 4+ Months Location: Plainsboro, NJ - Hybrid, expected to be onsite at least 3 days/week. Schedule: Monday- Friday, slightly flexible within the hours of 8am-6pm
NOTE: This department is "all hands on deck" for the months of November and December. Candidates should be aware of the company’s Schedule (see below) and note that additional time during these months is unlikely to be approved. Holidays: Thanksgiving weekend -Thursday, November 28 -Friday, November 29. Winter Holiday Break - Wednesday, December 25 – Tuesday, December 31 (worker can work during this week if they prefer as there is no PTO for this week)
Must Haves: 1) Excellent communication skills 2) experience in a high volume/fast-paced environment 3) MS Suite proficiency 4) Purchasing experience, preferably within the Pharma industry
About the Department At company, our Finance and Operations team works to provide strategic direction to the company, ensuring that everything we do is viable and built to last. Overseeing and safeguarding company’s short and long-term planning, the Finance and Operations team works closely with the business across the organization to develop strategies and business plans, monitor industry trends, and provide operating recommendations. We regulate accounting, uphold workplace safety, manage our supply chain and sampling, support technology, provide commercial insights & analytics, maintain our facilities, and assure the integrity and completeness of all business transactions. At company, you will have the opportunity to build a life-changing career in a global business environment. We encourage our employees to make the most of their talent. And we reward hard work and dedication with the opportunity for continuous learning and personal development. Are you ready to realize your potential?
The Position The Associate – SES Operations will be responsible for providing support to Line of Business Stakeholders to review purchase requests and provide timely administration of contract requests where required. They will facilitate and decide on appropriate purchase channels for incoming requests including various purchasing activities. They will review purchase requests for compliance to the purchasing and contracting policy. Furthermore, they will provide guidance to Line of Business stakeholders on best way forward for requests and proactively ensure efficient completion. The Associate – SES Operations will liaise with Line of Business and stakeholders on bottlenecks during contract reviews, approvals and eSignature phases. They will proactively manage contracts through the contract life cycle - from initial creation of record through department reviews, approvals and eSignature in coordination with Legal to ensure attorney review, as needed in accordance with company’s policies and requirements. Overall, the Associate SES Operations will proactively identify and coordinate with the appropriate stakeholders concerning the processing of incoming requests.
Primary focus and responsibility will be to give an outstanding Stakeholder Experience by partnering and collaborating with Business Stakeholders, Legal and Procurement Category Managers during the sourcing, review, negotiation, and execution of various contracts and projects across multiple categories.
Relationships Reports to the Senior Manager, SES Operations. Has extensive interaction with all Line of Business Stakeholder areas. Develops a deep and collaborative relationship with key stakeholders including Line of Business, Procurement, Finance, Legal, IT, Quality, Compliance and Product Safety.
Essential Functions • Accountable for proactively identifying the most appropriate path for a given transaction (purchasing channel) while balancing the procurement, legal and reviewing department needs. • Conduct purchasing activities for low-risk commodities. • Support contract process and management activities and enforce organizational principles of integrity and compliance. • Collaborate with Line of Business, Category Managers and reviewing departments (e.g. Data Privacy, Safety, Quality, Risk, Tax, Regulatory, Legal, etc.) to ensure efficient handling of requests. • Provide timely support to inquiries relating to contracts and assist with training users on recurring issues. • Engage internal stakeholders in negotiation decisions and incorporate into contracts including all input received from various internal departments, SMEs, and stakeholders. • Monitor progress of contract to ensure turnaround time is within prescribed SLA guideline; and provide Contract Owner with timely updates; follow up with stakeholder when contract remains stagnant during review or approval stage. • Maintain deadlines on deliverables and proactive communication of contract status to Lines of Business Stakeholders, Procurement, and other internal clients / stakeholders.
Qualifications • Bachelor’s degree or equivalent preferred. Relevant work experience may be substituted where appropriate. • 3 years of demonstrated purchasing or buying experience. • Experience in the Pharmaceutical industry with focus on Contract processes and procedures is preferred. • Effective time management skill • Demonstrated ability to multi-task in a fast-paced environment. • Excellent interpersonal/communication kills • Familiarity with Coupa or other purchasing/contracting tools, SAP and DocuSign is preferred. • Proficient knowledge of Microsoft Office suite, i.e., Word, Excel, Power Point and Teams • Adept at troubleshooting user problems; supportive and cooperative with users • Ability to perform essential functions of the job, with or without accommodation, using combination of skills, knowledge and abilities. • Familiar with Contracting, Purchasing, Supplier Management and Sourcing is an advantage We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. • Demonstrated ability to work well in a changing environment, seeking and quickly adapting to changes.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $33.00/hr.
