Job Title: Business Operations Specialist Location: Remote Duration: 6+ Months
Job Description: The Team is looking for a Business Operations Specialist to join the Global Marketing Strategy & Operations team. You will be a partner and a resource to the Global Marketing team, helping to maintain budgets, organize planning, and collaborate cross-functionally with stakeholders across all levels of the organization. You will communicate with partners on marketing operating expenses and their statuses, solicit feedback from partners to ensure continuous commitment to plans, and ensure understanding of our goals, risks, and opportunities with the budget. You are responsive and committed to improving operational efficiencies across the Global Marketing team. You are an expert with spreadsheets and comfortable communicating analysis and process to stakeholders who may be less fluent with budget operations.
Responsiblities:
You Will: Partner with our Global Marketing and Finance & Strategy teams to manage budget, inform investment strategy, and find new and improved ways for tracking, prioritizing, and measuring budget
Reconcile spend data and reporting to ensure data integrity across the organization
Manage billing transactions, vendor communications, and month end close in lock step with accounting
Support the marketing planning process, inclusive of monthly and quarterly budget transfers, variance analysis, and risk mitigation planning
Manage all aspects of budget forecasting and planning infrastructure via third-party software tool
Ensure communication of priorities, projects/programs, and results to leadership and the larger team
Work with the Global Marketing team to define processes as we continue to scale globally
Onboard key vendors and partners and facilitate relationship with Procurement on behalf of Marketing team
Identify and define new opportunities, key initiatives, and operational gaps and take those on as strategic projects
Skills:
Expertise with Google Sheets
Experience with Oracle Cloud and/or Hyperion a plus
Experience partnering with Accounting and Finance teams and managing budgets
Desire to connect with dozens of cross-functional stakeholders spanning every level of the Marketing organization
Positive and proactive attitude when taking on new projects
Hunger to solve problems and scale operations through new and creative ways
Education:
4+ years experience in an operational type role, ideally in Operations, Finance, and/or Marketing Programs
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $30.00/hr.
