Job Title: Associate Archivist Duration: 12 Months (Possibility of extension) Location: Montreal, H2Y 1L6, Canada Schedule: M-F (Hybrid work requirements: 3-5 days a week, flexible, must be able to travel to the US with a valid passport)
Summary: As the oldest bank in Canada, the Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for Financial Group. The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.
Role Responsibilities:
Cataloguing historical and born-digital collections
Helping to facilitate the transfer of records and artefacts to the department
Performing basic preservation activities to safeguard the material
Cataloguing all records and artefacts using in-house standards
Digitizing collections for accessibility
Assist in responding to research requests
Perform research activities using the database to respond to internal and external research requests
Digitize applicable records/images to respond to requests
Manage access and copyright information for records
Assist in special heritage projects including but not limited to: Assist with the implementation of a Digital Asset Management System
Help facilitate heritage displays across the Bank’s global real estate
Help facilitate the transfer of collections across sites
Assist with special projects relating to the promotion of the heritage and Archives.
Travelling to the US/Canada for special projects
Promote the history of Financial Group
Provide heritage tours in English and French
Develop, write, and publish content based on material from the archives for the Bank’s heritage website
Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year
Must Have Skills:
Bilingual - French & English
Graduate degree in MLIS, specializing in Archival Science – can be in progress if candidates will graduate this semester
Demonstrated experience describing and providing access to archival records
Training in archival management and techniques of preservation
Knowledge of emerging trends in archival processing, access & management
Knowledge of trends in digital archival management
Knowledge of specialized archival software
Proficiency in Microsoft Office
Strong communication and inter-personal skills
Strong organizational/time management skills
Excellent writing skills
Excellent attention to detail
Experience with identification & management of confidential and other sensitive documents
Project management skills
Archival skills in preservation & handling of delicate materials to industry standards.
Frequent movement, moderate exertion and the ability to lift or move up to 40 lbs are required.
Valid passport
Nice to Have Skills:
Photoshop experience
Applicant Notices & Disclaimers
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At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 25.34/hr.
