Job Title:Assistant Project Specialist Location:Kansas City, MO 64114 Duration: 6 months Assignment Shift/Hours: 40hours/week, M to F
Summary: The Assistant Project Specialist is responsible for interfacing with internal and external project leadership to ensure the successful execution of overall projects and associated milestones throughout the project lifecycle. This includes assisting with client communication, financial health and project scheduling systems for engineering-related projects. This position coordinates with internal project management to provide solutions in executing project needs within the budget and schedule. By organizing and driving team deliverables and communication, this position brings consistency to project execution through documentation, reporting, project planning, and detailed process implementation.
Roles & Responsibilities:
Proactively and regularly communicate with (but not limited to) the project team, client representatives, vendors, suppliers and subcontractors on project development and execution.
Assist with identifying, entering, monitoring, and analysing the progress of key project needs, deliverables and milestones for the project team using internal software, and support the presentation of monthly progress reports covering action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings.
Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
Assist with various forms of data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs.
Assist with entering project scheduling information.
Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team.
Assist with evaluating pre-mobilization safety forms and implementing a file management system to monitor project compliance.
Assist with evaluating and publishing site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy.
Assist with creating new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership.
Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Update SOP’s, train, and mentors new EO’s and CWK’s on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company.
Resolves questions regarding the project; research and provide appropriate answers.
Involvement on campus or in the community preferred.
Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.
Performs other duties as assigned.
Complies with all policies and standards.
Requirements:
This position will have a financial focus= Candidates with ECOsys & Excel are preferred
Bachelor Degree in business, accounting, communications, construction management or related degree
Minimum of a 3.0 GPA strongly preferred.
Required or Associate Degree and 2 years of experience
Required or High School Diploma/GED and 4 years related experience
Required Experience with one or more cost management systems preferred.
Ability to work independently, think creatively and analytically and make quick and sound decisions.
Strong problem-solving skills.
Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
Demonstrated ability to communicate with all levels within an organization.
Ability to track and follow up on multiple items with various timelines.
Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
Basic knowledge of SharePoint, customer relationship management software and Microsoft Teams preferred.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $27.36/hr.
