Job Description Provides administrative support in a complex team environment to a senior group or executive. • Coordinates complex, senior-level internal/ external meetings and conference calls. • Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner. • Supports internal and external managers or clients. • Organizes and ships literature to clients. • Responds and follows up on client requests. • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics. • Coordinates a high volume of domestic and international travel arrangements and processes expense reports. • Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested. • Maintains understanding of firm policies and handles certain issues independently. • Manages monthly invoices and arranges for payment. • On-boards new hires, processes new employees, transfers, termination, etc. • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events. • Orders supplies and keeps inventory well-stocked.
Skills: • Requires excellent interpersonal and communication skills. • High attention to detail. • Ability to maintain high standards despite pressing deadlines. • Ability to solve problems quickly and efficiently. • Strong knowledge of general business, corporate and government cultures. • Ability to handle highly sensitive, confidential and non-routine information. • Self-starter with excellent anticipation skills; problem solving; follow up. • Demonstrated dependability and sense of urgency about getting results. • Demonstrates high degree of integrity and confidentiality. • Strong organizational skills. • Comfortable working with people at all organizational levels. • Comfortable working in a sometimes hectic, high pressure environment. • Ability to display a consistent, professional degree of communication • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment. • Must be able to prioritize a variety of time-sensitive tasks. • Must have excellent judgment; independent thinker and resourceful. • Strong proficiency in MS Word, Excel, PowerPoint and Outlook. • Team player with a positive attitude. • Highest degree of integrity, professionalism, diplomacy and discretion required.
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $35.00/hr.
