Asset & Wealth Management - AM Public - Administrative Assistant (Floater) - New York


New York, New York

a month ago

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Asset & Wealth Management - AM Public - Administrative Assistant (Floater) - New York
New York, New York

a month ago

Job Description

Title- Asset & Wealth Management - AM Public - Administrative Assistant (Floater) - New York
Location- New York, NY (onsite)
Duration- 6 Months

We are searching for a highly motivated Administrative Assistant to provide floating coverage throughout Asset & Wealth Management.

Flexibility to support varying teams and cover where necessary
Provide administrative support in a team oriented environment
Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
Manage a high volume of incoming phone calls; take detailed and accurate messages
Arrange travel; organize and provide travel logistics support 
Process expenses and invoices in a timely manner
Arrange internal and client meetings on and off the Client campus - book conference rooms and catering, register guests, ensure materials organized
Adhere to Compliance regulations and gain the relevant approvals
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested

Skills & Experience required
Experience as an Administrative Assistant in a financial services or corporate environment
Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
Strong attention to detail
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
Ability to communicate clearly, concisely and confidently
Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
Good judgment, independent thinker and resourceful
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
Proficient in MS Outlook, Word, Excel, Power Point, Zoom
Concur experience preferred
Highest degree of integrity, professionalism, diplomacy and discretion required

3+ Years Relevant Experience Preferred 

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation. 
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $35.00/hr.

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