Job Title: Administrative Support Assistant Location: Goleta, CA, 93117 (Onsite) Duration: 18 months Assignment Shift/Hours: 40hours/week, M to F 8am to 5pm
Job Description:
The administrative assistant-level 3 is a high-level administrative position.
Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
Broad knowledge of department policies, practices, and procedures.
Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.
Typically possesses three to four years’ experience performing thorough administrative, secretarial, and clerical functions.
Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.
Sets up meetings.
Responsible for ordering supplies and setting up offices/computer equipment for new hires.
Requires judgment and confidence in handling interpersonal relations.
Works on special projects as needed.
May provide work direction to lower-level administrative staff in the same department or unit.
Day-to-Day Responsibilities/Workload:
Answer phones, package work orders, receive building and safety inspections, order supplies, intake for all new business work and compliance work, Third party letters.
Assist Planners and Planning Managers in Local Planning with their needs.
And all essential other duties to run the front office.
Required Skills:
High School degree is required.
2-4 years of office experience or equivalent, relevant experience.
May require relevant college courses.
Ability to coordinate the schedule of an Executive VP and other managers.
Proficient in Microsoft Word, Excel, and Outlook and related software.
Typing 50wpm
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $22.18/hr.
