Job Title: Administrative Support / Records Clerk Duration: 3 months (possibility of conversion) Location: Plano, Texas, 75024 (Hybrid – Tuesday to Thursday – Onsite, Monday & Friday – Remote)
Job Description:
Legal Compliance is the team ultimately responsible for securing Information Assets at a global level.
Legal Compliance’s mission is to equip leadership to make informed, risk-based decisions.
The role of this position is to help support the Legal Information Governance function sitting under Legal Compliance through effective management of corporate records including intake, imaging and physical storage.
Relationships:
The Records Clerk, reporting to the Records Specialist for workflow and Information Governance Global Data/Records Manager for people interests, will work in close collaboration with peers across the organization.
Key Responsibilities:
Imaging and filing
Create new files
Completing customer requests for records
Loose document imaging and filing
Document processing of imaging and filing activities
Off-Site Storage
Transferring records to storage
Coordinate daily order of on and off-site boxes and files
Responsible for daily return of off-site boxes and files
Responsible for checking out and delivering all boxes/files to the appropriate end-users.
Handle rush orders and ensuring delivery times are met
Responsible for creating new boxes and assigning files to a specific box
Database Maintenance
Ensure new records are properly input
Record activity documentation
Manage change requests (system updates)
Assist with record disposition updates annually per the destruction process
Annual Destruction Routing
Verify application of litigation holds
Work with clients to verify inventory of boxes; answer questions
Update database with notes regarding additional holds
Update database with destruction notes/status
Litigation Holds
Work with Legal team to identify time-frame and keywords
Search off-site storage inventory to identify pertinent records
Update database to apply or clear litigation hold
Assists colleagues with box/file identification and requests
Assists with projects relating to records kept both onsite and offsite
Manage change requests (system updates)
Professional Experience:
1 year of experience in Records Information Management or related field
Expert Knowledge of Microsoft products particularly Word, Excel, Outlook and PowerPoint
Knowledge of Microsoft O365, particularly SharePoint Groups and Kofax Capture a plus
Professional Skills and Organizational Behavior:
Excellent customer service, communication and interpersonal skills projecting a professional image with a positive attitude
Good written and oral communication
Detail oriented and exceptionally attentive to accuracy
Ability to learn skills quickly
Ability to work independently, setting goals and priorities
Ability to work at the warehouse (on feet, no A/C, manual labor)
Regular, predictable and full attendance; reporting to the local Headquarters records center
Be able to lift 50 pounds
Applicant Notices & Disclaimers
For information on benefits, equal opportunity employment, and location-specific applicant notices, click here
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $ 20.00/daily.
